• Candidates
    Open to Internal and External Candidates
  • Job classification
    General Service Staff
  • Grade
    G-6
  • Duty station
    Manila (Global) Administrative Centre (MAC)
  • Location
    Manila
  • Type of Appointment
    Fixed term, one year with possibility of extension
  • Closing Date
    27 Dec 2023
  • Duration of Assignment
    One year with possibility of extension
  • Salary
    Php 886,335.00 per annum net of taxes

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context

Under the overall supervision of the Head, HRAU, and the direct supervision of the National HR Officer, the successful candidate is responsible for HR administration services for staff in the Professional category in a specific area of responsibility.

Core Functions / Responsibilities

  1. Provide information, documentation, and guidance to staff members on the interpretation of HR policies, regulations, and rules. 
  2. Respond to staff queries via phone, MS Teams, or e-mail relating to HR administration for staff within the assigned area of responsibility in an accurate and timely manner. 
  3. Verify and complete all administrative actions relating to administration of contracts, benefits, and entitlements to all staff within the assigned area of responsibility, as defined in the HRAU Transaction Approval Matrix, within the defined service levels for each action. 
  4. Coordinate with other units within MHRO, other relevant offices, and HQ Departments on hiring requirements, such as medical clearance, travel bookings, security clearance, visa obtainment, etc. 
  5. Review and accurately update HR master data in the Organisation’s Enterprise Resource Planning (ERP) system, as required. 
  6. Review and escalate complex cases, if required, to the National HR Officer for assistance with resolution. 
  7. Verify and complete all staff actions which impact payroll and other benefits and entitlements, within the timelines defined by the Payroll Unit, to ensure timely and accurate payment of allowances. 
  8. Monitor recurring actions and proactively follow up with staff members as required. 
  9. Review HR actions processed by Human Resources Assistants and submit them for approval, as defined in the HRAU Transaction Approval Matrix. 
  10. Perform other related duties as may be assigned.

Education

  • Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with four (4) years of relevant professional experience; or,  
  • High School diploma with six (6) years of relevant experience.

Experience

  • Experience in Human Resources Management and personnel administration. 
  • Experience using an ERP system. 
  • Experience in an international organization, non-government or government organisation, in a multi-cultural setting, is an advantage.
  • Advanced knowledge of Microsoft Office. 
  • Knowledge of IOM/UN HR procedures and rules is an asset. 
  • Knowledge of SAP highly desirable

Languages

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Values

Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Continuously seeks to learn, share knowledge and innovate.

Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

How to apply

Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.