Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the direct supervision of the National Finance Analyst, the Finance Assistant will be responsible and accountable for assisting in the Migration Health Programme Monitoring and Administrative- Finance (PAF) functions of the Global Migration Health Division (MHD) unit based at the Manila Administrative Center (MAC).
Core Functions / Responsibilities
1. Financial Monitoring and Reporting
- Generate financial reports from SAP as source data for other reports or monitoring purposes.
- Produce and enhance regular and complex financial monitoring reports using established templates for large global migration health assessment programmes, specifically the Global Health Assessment Projects (GHAPs), IOM Tele-radiology Programme, Pre-departure medical services Project for Canada-bound refugees, Global Support and Coordination Services (GSCS) and other health projects managed by MHD HQ and MAC.
- Assist in producing in-depth qualitative and quantitative written assessments of financial data and reports
- Conduct financial review of transactions, both revenue and expenses, as well as financial performance reviews on a monthly basis for any of the abovementioned
migration health projects including start-up/one-time costs. Communicate the findings and follow up with field offices until action has been taken. - Assist in the preparation of monthly, quarterly and annual financial reports for global migration health projects for dissemination to the Regional Offices (ROs) and submission to the Project Manager (PM) and the GHAP Budget Review Committee (BRC).
2. Budget Preparation and Evaluation
- Conduct reviews and assessments of new and supplemental/revised budget requests submitted by IOM missions. Communicate the findings and recommendations and follow up with field offices until action has been taken.
- Consolidate budget requests by collating and encoding data into the established templates.
- Assist in the preparation and review of Budgeting for New Projects (BNP) based on approved budget prior to upload.
- Follow up with offices on the submission of missing BNPs.
3. Other admin-finance support tasks
- Conduct bi-weekly quality control and consolidation of name lists and evaluate thoroughly its supporting documents, scrutinize eligibility and completeness, and process and submit invoices for reimbursement in a timely manner.
- Assist in the project activation procedures and financial closing of global migration health projects.
- Assist in the development and enhancement of templates, automation of management view reports through dashboards, spending review, Budget Submission Package (BSP) analysis, and financial performance indicator generation.
- Update Standard Operating Procedures (SOP), work instruction manuals, and invoicing procedures within the assigned work areas.
- Organize and manage the filing system of the PAF working documents and reports in the OneDrive/Share Point.
- Assist during audit, such as supplying the necessary supporting documents, and implement audit recommendations on budget preparation and evaluation as well as financial monitoring and reporting.
- Assist in the preparation of monthly salary projectization of MHD GSCS staff in MAC and HQ.
- Provide training support on administrative and financial issues within the assigned work areas.
- Provide recommendations on how to further improve current processes so as to align with IOM policies and procedures.
- Coordinate with Treasury on payment received and with Revenue on accruals of revenue, clearing of accounts receivable and adjustment entries.
- Perform other related duties that may be assigned.
Education
- University degree in Accounting, Finance, Business Administration or a related field from an academic institution, with three (3) years of relevant professional experience in the field of accounting, finance, budgeting or auditing; or,
- Completed High school degree from an accredited academic institution, with five (5) years of relevant professional experience.
Experience
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, internal controls and audit/review procedures.
- At least one year of experience in medical insurance claims processing and invoicing and/or financial monitoring of health-related self-funded projects is desired.
- High level of computer literacy, especially in MS Excel and PowerPoint applications; knowledge of other IT packages and their implementation an advantage.
- Good analytical and problem solving skills with an eye for details.
- Excellent organizational and multi-tasking skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 12 Jan 2024. VN Number and Position Title (VN 172/2023 Finance Assistant) should be specified in the SUBJECT field.
For internal candidates, please send in your updated CV and cover letter using your IOM email account for your application to be considered valid.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.