Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the functional and direct supervision of the Head of Internal Audit, the incumbent will be responsible and accountable for providing general and administrative support to the Internal Audit function.
Core Functions / Responsibilities
- Provide administrative assistance to the internal auditors before and during audits as needed (for instance, travel request approvals, logistics support).
- Edit internal audit reports and other correspondences to verify and correct style and terminology, grammar, spelling and punctuation.
- Support the Quality Assurance and Reporting tasks of the function through data processing and analysis.
- Prepare procurement and payment requests, including processing and following up of online purchase requisitions (PR) and other transactions with the relevant units. Purchase Order (PO), Service Agreements and Online Invoice Payable (OIPA), as necessary.
- Monitor the established attendance records for all IA personnel and report on exceptions.
- Perform such other duties as may be assigned.
Education
- University degree in Business Administration, Development Communications, Information Technology, English Studies or any related field from an accredited academic institution, with four years of relevant professional experience
- Completed High School degree from an accredited academic institution, with six years of relevant professional experience.
Experience
- Experience in the advanced usage of office software packages (MS Word, Excel, Power Point etc.) and knowledge of spreadsheet use and data analysis (Power BI) desirable.
- Editorial experience can be an advantage.
- Prior work experience with international organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage
- In depth knowledge in MS Excel, data analysis and visualization
- Attention to detail, ability to organize activities in a methodical way.
- Demonstrated computer literacy, especially with the Microsoft Office software suite
- Excellent communication skills.
- Knowledge of IOM/UN administrative procedures and work experience in administrative functions.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 21 Sep 2023. VN Number and Position Title (VN 156/2023 – Administrative Assistant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.