Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall guidance of the Head, Project Monitoring Unit and the direct supervision of the Project Monitoring Officer, the incumbent will be responsible for providing support to globally implemented programmes assigned to PMU, in the areas of budget coordination and financial analysis, donor reporting, management reporting, invoicing, reimbursement of expenses from donors, monitoring budget and receivables, statistics reporting and administrative support functions. The successful candidate be given administrative, financial, and supervisory responsibilities for the designated programme(s).
Core Functions / Responsibilities
Annual and Mid-Year Budget Preparation
• Review and analyze budget requests submitted by IOM field offices, highlighting significant changes compared to the previous year’s budget and the previous year’s actual expenses.
• Review detailed supporting schedules, analysis, and review materials for management and HQ prepared by PMU staff.
• Review revised budget submitted by IOM field offices and assist in the preparation of consolidated budget.
• Revise budget schedules based on management and donor reviews, keeping track of all budget changes.
• Supervise and coordinate the upload of the approved and revised budgets in the system.
• Assign and review budget-related work to the PMU staff as may be required.
Financial Monitoring and Reporting
• Review project financial reports and statistics prepared by staff, including the reconciliation of quarterly expenditure reports against accounting system balance for interest computation.
• Review the quarterly breakdown of expenses for the annual report prepared by staff.
• Consolidate the quarterly and annual report draft package;
• Review the monthly monitoring reports, monthly transactions analysis, staff cost (projectization) monitoring, and other reports prepared by staff.
• Review and clean up of long outstanding commitments.
• Communicate with IOM field offices, MAC, and HQ regarding budgetary and expense issues. Monitor office response and continuously follow up unresolved issues.
• Assign and review financial analysis-related work to the PMU staff as may be required.
Others
• Review the year-end schedules and reporting requirements for submission to HQ prepared by staff.
• Provide necessary guidance and assistance to country offices on programme(s) procedures and on queries pertaining to the budget and accounting process.
• Assist in preparing periodic projections based upon analysis of trends, operational adjustments, and expected staffing levels.
• Supervise and coordinate the creation of new project codes for assigned projects.
• Update the work instructions manual for all processes being handled.
• Supervise the Finance Programme Assistant staff, ensuring an appropriate and smooth completion of tasks and compliance with deadlines, reviewing staff performance, and identifying relevant training needs.
• Perform other accounting, budgetary, and reporting functions as may be required.
Education
- University degree in Accounting, Business Administration, Finance or related field from an accredited academic institution, with six years of relevant professional experience in the field of accounting, finance, budgeting or management reporting; or
- Completed High school degree from an accredited academic institution, with six years of relevant professional experience
- Must be a Certified Public Accountant (CPA) or equivalent.
Experience
- Experience in audit an advantage.
- Experience in budget preparation and financial monitoring.
- Supervisory experience is desirable.
- Sound knowledge of SAP accounting systems, generally accepted accounting principles, and internal controls, an advantage.
- Computer literacy including proficiency in MS Office applications.
- Good analytical and problem-solving skills.
- Excellent organizational skills with the ability to manage multiple tasks under time constraints.
- Ability to write narrative reports and variance analysis reports, draft correspondence and communicate effectively in English.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managerial Competencies
Leadership
Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others
Creates an enabling environment where staff can contribute their best and develop their potential.
Strategic Thinking and Vision
Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
How to apply
Interested applicants may send their applications by using the APPLY NOW button below no later than 12 Sep 2023. VN Number and Position Title (VN 154/2023 – Project Monitoring Unit Supervisor) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.