• Candidates
    Open to Internal and External Candidates
  • Job classification
    General Service Staff
  • Grade
    G-4
  • Duty station
    Manila (Global) Administrative Centre (MAC)
  • Type of Appointment
    Fixed term, one year with possibility of extension
  • Closing Date
    12 Sep 2023
  • Duration of Assignment
    One year with possibility of extension
  • Salary
    Php 540,912 per annum net of taxes

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context

Under the overall supervision of the Chief, Financial Services, indirect supervision of Financial Analyst and National PCST Officer and the direct supervision of the PCST Supervisor the successful candidate will be responsible for project activation in PRISM, master data creation and maintenance, and in providing inputs to optimize the process and the system.

Core Functions / Responsibilities

Project Activation and Maintenance
a. Modify as instructed the data elements in Project Structure (PS), Grants Management (GM) and Funds Management (FM) before release.
b. Activate projects in PRISM/SAP and PRIMA:
• Review WBS structure in Project System (PS) module.
• Create within Grants Management (GM) module of grant and sponsored programs.
• Create fund and funded programs within Funds Management (FM) module.
• Review project structure and modify as required to ensure that specific donor reporting.
• Requirements will be achieved in close coordination with the respective reviewer from project activation team.
• Ensure integrity of cross modular data integration (PS, FM & GM) and correct nomenclature.
• Upon validation and activation of project in PRISM, activate the respective project in PRIMA to send the related notification to all stakeholders.

Master Data Creation and Maintenance
a. Create new vendor records and update current vendor master records–Staff Vendors, Air–Ticket and Beneficiary Group Accounts.
b. Create revenue lines for existing and newly activated in close coordination with project activation team, central accounting support and head of PCST.
c. Create, modify, and close projects in PRISM/SAP on a per request basis. Upon endorsement from authorized officials, inform relevant persons and departments. Update as required the budget revisions, additional funding and other master data fields including change log.
d. Ensure assigned tickets in FinCoorP are handled timely, monitored and follow-up/escalation are adhered consistently.
e. Perform other administrative, system and accounting functions as may be required. 

Perform other related functions that may be assigned by the supervisor.

Education

  • University degree in Accounting, Finance, or a related field from an accredited academic institution with two (2) years of relevant professional experience; or,
  • Completed High School Degree from an accredited academic institution, with four (4) years of relevant professional experience

Experience

  • Experience in the field of Accounting, Finance or Information Systems.
  • Knowledge of accounting systems particularly SAP/Oracle and the generally accepted accounting principles and internal controls.
  • Computer literacy including proficiency in MS Office applications.

Languages

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Values

Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Continuously seeks to learn, share knowledge and innovate.

Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

How to apply

Interested applicants may send their applications by using APPLY NOW button below no later than 12 Sep 2023. VN Number and Position Title (VN 153/2023 - Finance Assistant (PCST)) should be specified in the SUBJECT field.

IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.

Only shortlisted candidates will be contacted.

APPLY NOW