Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Finance Officer (Migration Health Division (MHD)) in Geneva, the direct supervision of the Finance and Administrative Officer (MHD) in Manila; and in close coordination with the Global Radiology Coordinator and Migration Health Support (MHS) staff in Manila, the successful candidate will be accountable and responsible for supporting the day-to-day health programme monitoring, donor invoicing and information updates and other administrative-finance functions of the Team assigned to work on the Canada PDMS Project within the Health Programme Monitoring and Admin-Finance Support (PAF) Section, based at the Manila (Global) Administrative Centre.
Core Functions / Responsibilities
1. Health Programme Financial Monitoring & Performance Evaluation
- Assess the project’s overall performance, highlighting critical issues or material findings noted and coordinate the recommendation to the Finance and Administrative Officer-MHD (MAC), Finance Officer-MHD (HQ), and Global HAP Coordinator-MHD(HQ).
- Continuously monitor the activities at Country Offices levels and ensure verification of the related data as well as signal any non-compliance to relevant units as appropriate.
- Provide regularly an in-depth and comprehensive financial and budgetary assessment, monitoring and management reporting for global MHD projects, including structure of expenditures, service fees and caseload; perform regular financial performance assessment per implementing CO and per global project falling under the Health Assessment Programme (HAP).
- Assess historical and current financial trends of global MHD projects as well as individual location actual and anticipated financials, budgets and fees based on monthly financial reports; identify current or potential problems, and propose corrective measures and reporting enhancements, if necessary.
- Facilitate the preparation, review and consolidation of historical, periodic and annual financial performance reports and dashboards and consolidate narrative reports summarizing the activities and financial figures and caseload for the global projects.
- Regularly ensure correct invoicing of the donor through Medavie Blue Cross and monitor receiving of related funds.
- Prepare complex financial business models, forecasting and strategies requiring in-depth factual assessments for MHD’s global projects.
2. Budget Preparation, Assessment, Consolidation and Evaluation
- Collaborate with various Units in MAC on financial and budgetary matters; communicate with relevant staff like RMO, CoM and CMHO as required IOM Country and Regional Offices regarding budgetary or expenditure issues of the PDMS projects.
- Participate in the preparation and consolidation of annual (including new and supplemental budgets) for the MHD’s Global Support and Coordination Services (GSCS), IOM Teleradiology Programme and One-time Development Budgets.
- Consolidate and assess annual (including new and supplemental) budget requests and narrative justification for global MHD Projects. Communicate the findings and recommendations to the COs for adjustments and provide the final analysis on a timely basis to the supervisor; and
- Oversee the review of CO budgets to ensure that the correct approved budget figures are uploaded on a timely manner in PRISM based on the budget templates and in accordance with the established WBS mapping guide for the global project.
- Facilitate the consolidation and timely submission of the annual service fees to the Immigration, Refugees, and Citizenship Canada (IRCC).
- In coordination with the Finance and Administrative Officer, develop and enhance the budget and service fee templates used by field staff for the above-mentioned projects based on the agreed upon pricing strategy.
3. Other admin-finance support tasks
- Supervise the bi-weekly quality control and consolidation of invoices and evaluate thoroughly its supporting documents, scrutinize eligibility and completeness, and ensure submission of invoices for reimbursement in a timely manner.
- Participate in discussions, updates, and changes in the IFHP technical instruction together with MHD HQ, IOM Ottawa, and Policy Program Advisors of the Immigration, Refugees, and Citizenship Canada (IRCC) for coordination to all IOM affiliated panels and clinics.
- Keep HQ and the donor appraised of developments, suggest and organize meetings for discussions on administrative subjects of concern. Coordinate any IFHP consultation, invoicing queries, panel registrations, and payment reconciliations to the IFHP claims coordinator and business analyst of Medavie Blue Cross.
- Maintain close working relatonship with IOM ICT teams dedicated to the functioning of the MiMOSA and E-medical software, review and recommend solutions to MiMOSA recurring issues affecting the invoice processing and coordinate/escalate these findings to MHI and support ICT; and prepare advisories related to important data management updates to IFHP implementing missions.
- Assist in developing guidelines, Standard Operating Procedures (SOP) and training modules within the work area.
- Directly supervise and train all the team members and ensure that the necessary resources are provided to assist them in the performance of the assigned tasks.
- Update training modules, materials and presentations on global projects assigned to the Unit.
- Participate in delivering financial presentations, trainings, webinars, as needed. Provide financial guidelines and instructions to Country Offices in coordination with the supervisor, MHD HQs, PMs and relevant Units in MAC and Head Quarters(HQ).
- Provide appropriate budget line(s) upon request as well as guidance on administrative and financial matters to the MHD MAC team in consultation with the Finance and Administrative Officer. Coordinate any related concerns on the financial management rules, internal controls, and procedures to the relevant Finance and Accounting Division units.
- Ensure creation and update of the PDMS project structures in PRIMA as needed.
- Ensure the installation and maintenance of project related backup of documents.
- Contribute to the preparation of the MHD Annual Financial report.
4. Perform such other duties as may be assigned.
Education
- Master’s degree in Accounting, Finance or a related field from an accredited academic institution, with relevant professional experience; or,
- University degree from an accredited academic institution, with two (2) years of relevant professional experience.
- Must be a Certified Public Accountant (CPA).
Experience
- Experience in the field of accounting or finance; experience in audit and invoicing is an advantage.
- Supervisory experience and ability to lead a team.
- Experience in writing financial performance narrative reports, budget narrative analysis, financial standard operating procedures and work instruction manual is a must; and
- Experience in automating financial, budgeting and invoicing processes an added advantage.
- Proven experience of working in medical insurance is an added advantage.
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, business risk controls, and audit/review procedures.
- Computer literacy including proficiency in MS Office applications, particularly in MS Excel.
- Capacity to discuss with donor representatives, to organize meetings and initiate negotiations based on accurate information presentation; and
- Proven analytical and problem-solving skills.
Languages
English and French are the working languages of the UN Secretariat. For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managerial Competencies
Leadership
Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others
Creates an enabling environment where staff can contribute their best and develop their potential.
Strategic Thinking and Vision
Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 15 August 2023. VN Number and Position Title (VN 145/2023 – National Finance Officer (Canada PDMS Project)) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted and an offer will be made following the confirmation of funding.