Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall guidance of the Head, Project Monitoring Unit, the successful candidate will work under the direct functional and administrative supervision of the Project Monitoring Officer, will be responsible for providing clerical accounting support to the Project Monitoring Unit, and will be given financial and administrative tasks relating to designated Department of Migration Management / Immigration and Border Governance Division / Immigration and Visas Unit projects, with a particular focus on the Korea Visa Application Center Programme (KVAC).
Core Functions / Responsibilities
FINANCIAL MONITORING AND REPORTING
- Draft Monthly Financial Report and Spending Report of Korea Visa Application Center (KVAC) programme and provide analysis on the consumption against the approved budget.
- Consistently monitor expenditures against the approved budget for the assigned projects.
- Review detailed project expenditures to ensure that only valid expenses are charged to the projects while also monitoring that the correct WBS and account codes are used.
- Communicate with IOM field offices, MAC and HQ regarding budgetary and expense issues. Monitor office response and continuously follow-up unresolved issues.
- Assist in the staff cost monitoring (projectization) and other staffing review.
- Assist in the preparation of the Final Reporting Package in IOM required format and upload the reports in PRIMA.
- Prepare the monthly consolidated statistics for KVAC.
ANNUAL BUDGET PREPARATION
- Review and analyze budget requests submitted by IOM field offices, highlighting major changes compared to previous year’s budget and previous year’s actual expenses.
- Assist in the preparation of the consolidated budget.
- Provide general administrative support related to the preparation of budget and donor/government partners reporting packages, ensuring timely submission of reports to HQ units, project managers, and the donor/government partner.
- Assist in the upload and updating of budgets into the system (PRIMA).
ADMINISTRATIVE SUPPORT
- Provide assistance to Missions by responding to their inquiries regarding the projects.
- Act as a co-Project Developer in creating new project codes in the system.
- Prepare invoices or RFPs for the VFS fees and other revenue to be collected.
- Coordinate the timely collection of Accounts Receivable.
- Provide assistance to staff assigned to other global projects managed by the unit.
- Update work instruction manual relevant to the tasks assigned, subject to review of supervisor.
- Perform other related tasks that may be assigned.
Education
- University degree in Accounting, Business Administration, Commerce/Finance or related field from an accredited academic institution with minimum three (3) years of relevant working experience; or,
- High school degree/certificate with minimum five (5) years of relevant working experience.
- Professional certification as Certified Public Accountant (CPA) is a must.
Experience
- Minimum three (3) years of relevant work experience in the field of accounting, finance, budgeting, and / or audit.
- Experience providing financial and administrative support to global projects in the field of visas.
- Knowledge of International Public Sector Accounting Standards or International Financial Reporting Standards.
- Sound knowledge of accounting systems and/or SAP .
- Computer literacy including proficiency in MS Office applications.
- Advanced MS Excel proficiency.
- Ability to draft correspondence and communicate effectively in English.
- Excellent organizational skills with the ability to manage multiple tasks under time constraints.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 19 Sep 2023. VN Number and Position Title (VN 141/2023 – Programme Finance Assistant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.