Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane society and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.The Manila Supply Chain Unit (MSCU) is responsible for implementing the policies and assist with training and dissemination of procurement best practices. MSCU provides advisory, back-office, and field support procurement services on IOM’s projects implemented worldwide, both regular and emergency-related. Among others, it provides guidance and advice on IOM’s procurement policy, e.g. it assists missions in developing procurement strategies, reviewing solicitation documents, proposals and contracts. Under the direct supervision of the Head, MSCU, the successful candidate will act as category management and emergency response team lead and provide procurement support to Missions worldwide. He or she will be responsible and accountable for the effective implementation of supply chain systems and functions within his/her area of responsibility.
Core Functions / Responsibilities
- Provide strategic procurement support to IOM HQ and Country Offices worldwide, both regular and emergency related.
- Work in close coordination with Supply Chain Division, Department of Operational Support, Migration Health Division and thematic specialists, for providing operational procurement, logistic and emergency support in medical procurement.
- Consolidate procurement plans, establish and administer IOM Global and Regional LTAs in line with IOM procurement procedures. Develop SOPs for LTAs established and maintain the contract monitoring tools.
- Analyze lead times, performance indicators, specific operational logistical requirements and provide advice to MSCU Head on optimisation of global procurement and logistics operations to increase cost effectiveness and aim for continuous improvement.
- Conduct procurement and coordinate logistics of goods and services as per the assigned tasks.
- In coordination with the MSCU Head, liaise with UN and humanitarian agencies on collaborative tenders and joint activities.
- In coordination with the Migration Health Division Quality Control and Assurance Officers, contribute in the development of Quality Control Mechanisms for medical procurement in IOM.
- Build, manage, and review global vendor list with their qualifications and compliance to business needs through market research, participation on exhibits and collaboration with UN and other humanitarian agencies.
- Assist MSCU Head in building, maintaining and enhancing solid relationships with Strategic Global Vendors and Internal Stakeholders. Perform periodic vendor performance review meetings in line with procurement policies.
- Assist on review and provision of technical assistance/guidance on business process and procurement operational/technical aspects in IOM’s ERP Material and Asset
- Management Modules functionality taking into consideration the organization’s procurement policies and procedures, procurement structure, project structure and accounting policies and procedures.
- Undergo duty travel (TDY) for field mission’s procurement assistance, if required.
- Perform officer in charge functions for procurement unit, if required.
- Prepare relevant procurement reports, presentations and statistics analysis.
- Assist the MSCU Head in planning and managing professional enhancement training programs for the procurement support team.
- If necessary, supervise, monitor and train MSCU procurement support staff in carrying out their procurement and logistics functions.
- Coordinate with legal and finance team, where necessary.
- Perform other related duties as required.
Education
- Completed advance University degree in BA, Management, Supply Chain, Logistics or any related field with relevant procurement experience;
- Or Bachelor’s degree with two (2) years procurement experience in UN system or multi-national organization.
- Specialized trainings on procurement and/or logistics (e.g., CIPS or equivalent), an advantage.
Experience
- Practical application of Enterprise Resource Planning systems.
- Flexibility and availability for emergency operations’ support Computer literacy
- including proficiency in MS Office and other applications such as Visio, etc
- Excellent organizational skills with the ability to manage multiple tasks
- simultaneously under time constraints;
- Strong client orientation, negotiations and communication skills
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managerial Competencies
Leadership
Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others
Creates an enabling environment where staff can contribute their best and develop their potential.
Strategic Thinking and Vision
Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 6 October 2023. VN Number and Position Title (VN 124/2023 – National Supply Chain Officer) should be specified in the SUBJECT field.
For internal candidates, please send in your updated CV and cover letter using your IOM email account for your application to be considered valid.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.