Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Chief, Manila Human Resources Operations (MHRO) and direct supervision of the Payroll Manager, the National Payroll Officer will be responsible for overseeing relevant HR entries and maintaining all payroll records of locally recruited staff through the ERP Payroll module.
Core Functions / Responsibilities
- Perform first level control over the administration of the Mission payroll and verification of payroll entries; reviewing calculations, processing and verifying correctness of payroll related entries through standard payroll reports in accordance with the Organizations’ payroll calendar.
- Oversee work of Payroll Administrators by putting in place effective performance management process in compliance with relevant policies.
- Timely and accurate processing and completion of payroll ensuring that all entitlements are correctly implemented and recorded in the system, including:
- Examine all incoming documents affecting salaries and entitlements ensuring that they are complete and in compliance with the relevant Staff and Financial Regulations and Rules.
- Review HR data for payroll purposes through the ERP Payroll module and forwards for final payroll approval to supervisors.
- Review the payroll for all locally recruited staff, creating and check payroll reports from the ERP system.
- Review all payroll deductions.
- Ensure proper application of salary and rental advances for all locally recruited staff.
- Advise relevant counterparts on appropriate payment arrangements and ensure prompt response to payroll and cost distribution concerns of stakeholders; Ensure bank details are correctly inputted into the system; update payment instructions when requested by staff.
- Investigate problems or answers to queries in relation to payroll including all aspects of staff entitlements; Deliver HR/Payroll trainings to newcomers, as required;
- Review data on salary entitlements, changes in status, social security, health insurance, dependency allowances and pension fund etc.; Ensure that correct amounts are being input into the system, investigating and correcting any discrepancies.
- Review and endorse for approval the posting of payroll accounting.
- Oversee accuracy of annual and other reports.
- Probe payroll process to improve efficiency and synergy with other teams.
- Support in resolving any payroll related issues with internal and external auditors and provide replies to audit observations in coordination with supervisor.
- Support the development of the ERP system.
- Perform any other duties as assigned
Education
- Masters degree in the area of HR and/or finance and accounting with at least two (2) years of relevant work experience; or
- First university degree in the above areas and four (4)years of relevant work experience.
- Formal specialized training in the area of HR and/or finance and accounting is an advantage.
- Certification as a Certified Public Accountant (CPA) an advantage.
Experience
- At least two years of work experience in the field of HR and/or finance and accounting, preferably in an international environment.
- Experience with integrated Human Resource Management and Payrollcomputer applications (preferably Oracle).
- Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
- Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities.
- Thorough working knowledge of payroll systems and procedures, salary calculations and accounting made through payroll systems.
- Adaptation/knowledge in ERP environment an advantage;
- High level of computer literacy.
Languages
English and French are the working languages of the UN Secretariat. For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Managerial Competencies
Empowering others
Creates an enabling environment where staff can contribute their best and develop their potential.
Leadership
Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Strategic Thinking and Vision
Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 1 Aug 2023. VN Number and Position Title (VN 123/2023 - National Payroll Officer) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.