Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the direct supervision of the National Pension Administration Officer and overall supervision of the Head of Pension Administration Unit, the successful candidate will be responsible for the following functions:
Core Functions / Responsibilities
Separation Process Contribution
- Identify and generate separated participants report from PRISM (SAP) to send separation email notice.
- Coordinate and follow up with mission and/or separated participants to provide the information and required documents by the UNJSPF.
- Generate and send benefit estimates to separated participants who has more than five (5) years of contributory service.
- Review, prepare and process all received separation documents to be submitted to UNJSPF Geneva.
- Prepare and submit to the Fund separation notification (E4) for separated participants who has transferred to other UNJSPF participating agency.
- Responsible in coordinating with separated participants of payment of their withdrawal settlement once voucher of payment is provided by the Fund.
- Monitor, track and communicate with separated participants regarding the expiration date of their 36 months deferment or deferred retirement, and their subsequent final choice of benefit.
- Coordinate with mission and directly communicate with beneficiaries of participants who died in service in relation to the required information and documents by the UNJSPF.
- Counsel Retirees with regards to their pension concerns.
Pension Contribution Analyst
- Run data extraction related to Work Rate Percentages, Grade and Step from PRISM (SAP) for upload to PENSYS data base.
- Upload foreign exchange rates to PENSYS database once values are provided by MTS.
- Check and download the latest salary scale in the UN website on a monthly basis, upload values in PESYS database and inform concerned mission for its subsequent application.
- Determine the participant’s contributions in instances of special leave without pay (SLWOP), promotions, demotions, step increases, mission transfers, percentage of time worked, retroactive adjustments and any other changes in benefits.
- Closely collaborate with HR Personnel Administrators and HR/Finance Officers of participating missions regarding monthly pension contribution issues.
- Run wage type reports in PRISM (SAP), upload to PENSYS data base, and ensure that the correct monthly contributions are reported and posted.
- Provide each mission of the monthly contribution schedule once monthly reports are final.
- Check, verify and coordinate the same with PAC or mission the SCS of separated participants for any pension related items.
- Assist the Finance Assistant/Deputy Secretary in the preparation of Year-End and PRE reports.
Other Tasks
- Perform general pension administration related functions, as assigned, and backstop functions within the Pension Administration team in case of staff absences.
- Exercise strict confidentiality concerning the disclosure of information to third parties.
- Perform other related duties as may be required.
Education
- University degree in Accounting, Finance or a related field from an accredited academic institution, with three years of relevant professional experience; or,
- Completed High school degree from an accredited academic institution, with five years of relevant professional experience.
- Certified Public Accountant (CPA) or equivalent, advantage.
Experience
- Sound knowledge of accounting systems and ERP (SAP and/or Oracle), an advantage, plus generally accepted accounting principles and internal controls.
- Experience in audit an advantage.
- Proficient in Microsoft Office environment, including extensive use of Microsoft Excel, Word, PowerPoint and comfort with learning new software and project reporting tools.
- Good analytical and problem-solving skills.
- Familiarity with UN Joint Staff Pension Fund (UNJSPF) or similar pension system, an advantage.
Languages
English and French are the working languages of the UN Secretariat. For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 1 August 2023. VN Number and Position Title (VN 109/2023 - Pension Contribution Administration Assistant) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.