Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the Chief, Manila Financial Services and under the direct supervision of the National Central Accounting Officer, the successful candidate will be responsible on review and supervision of CAS-PC (Central Accounting Support – Claims Processing) staff on relevant global support functions for the travel claims processing, US income tax reimbursement and advances; and other administrative and accounting functions.
Core Functions / Responsibilities
Travel Claims Processing
- Supervise the processing and ensure timely and accurate administration of travel expense claim of HQ staff in accordance with IOM Travel Rules and Regulations for prior settlement.
- Perform independent review of travel claims for Chiefs of Mission (COMs), Heads of Office (HoOs) Head of Special Liaison Offices, Regional Directors and Administrative Centres in accordance with IOM Travel Rules and Regulations for endorsement prior to missions’ settlement.
- Monitor timely submission of travel expense claims, liquidation of advances from HQ staff and assist in the follow up of outstanding travel claims.
- Review journal entries related to subsistence allowance and air tickets and year-end accrual.
- Monitor monthly update of ticket status in iGATOR (Integrated Global Airline Ticket Order Record). Ensure timely clearance of suspense account for staff travel costs. Review and ensure proper reclassification entries on the correct accounts and projects
- Recommend improvement and review IOM Travel Rules and Regulations and travel module in collaboration with PRISM (Processes and Resources Integrated Systems Management) and DRM (Department of Resources and Management).
US Income Taxes
- Supervise the processing and ensure timely and accurate administration of US income tax advance requests.
- Review and endorse summary of tax advances report for submission to MAC Director on a quarterly basis.
- Review income tax reimbursements calculation of US Nationals based on US Tax Reimbursement Agreement prior to settlement.
- Review certificate and billing to U.S. Bureau of Population, Refugees and Migration for the yearly tax reimbursements of US Nationals covered from Administrative Budget in compliance with reporting requirements stated in the Memorandum of Understanding with the US Government.
- Ensure proper charging of tax expense through coordination and follow-up with various units/contacts.
- Review the reconciliation report of the project code used in charging taxes of admin-funded US nationals and adjustments.
- Respond to queries relating to US income taxes.
Others
- Prepare the business specifications/requirements; and perform testing procedures during development stage for improvements/enhancements to streamline the business process.
- Support during audits (internal and external) on preparation of schedules and help resolve queries on travel claims and US income taxes.
- Answer queries on issues/concerns and provide training on IOM accounting, procedures and policies, as necessary.
- Make recommendations to ACO, DRM and HRM, Regional Accounting Support and / or Regional and Country Offices on both procedural and policy improvements and efficiencies in accounting related to travel claims processing with a view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement
- Supervise the work of CAS-PC staff related to the above functions and responsibilities to ensure the complete, timely and smooth operations of the unit’s global functions. Employ appropriate internal controls relevant to the function.
Perform other administrative and accounting functions as may be required.
Education
- University degree in Finance, Accounting or a relevant field from an accredited academic institution, with five years of relevant professional experience; or
- Completed High School Degree from an accredited academic institution, with seven years of relevant professional experience;
- Must be Certified Public Accountant (CPA) or equivalent.
Experience
- Experience in the field of accounting, finance, budgeting or auditing
- Supervisory experience is desirable.
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, business risk controls, and audit/review procedures.
- Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage
- Good analytical and problem-solving skills; capable of designing, reviewing and revising business processes to achieve efficiency.
Languages
English and French are the working languages of the UN Secretariat. For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Managerial Competencies
Empowering others
Creates an enabling environment where staff can contribute their best and develop their potential.
Leadership
Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Strategic Thinking and Vision
Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 17 January 2023. VN Number and Position Title (VN 108/2022 – Claims Processing Supervisor) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted and an offer will be made following the confirmation of funding.