Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall guidance of the Head, Project Monitoring Unit, the selected candidate will work under the direct functional and administrative supervision of the Project Monitoring Supervisor, will be responsible for providing accounting support to the Project Monitoring Unit and will be given financial and administrative tasks relating to designated Department of Migration Management / Immigration and Border Management Division / Immigration and Visas Unit projects, with a particular focus on the global Visa Application Centre (VAC) network.
Core Functions / Responsibilities
FINANCIAL MONITORING AND REPORTING
- Consistently monitor expenditures against the approved budget for assigned regions.
- Review detailed project expenditures to ensure that only valid expenses are charged to the projects while also monitoring that the correct WBS and account codes are used.
- Communicate with IOM field offices, MAC and HQ regarding budgetary andexpense issues. Monitor office response and continuously follow-up unresolved issues.
- Prepare quarterly reconciliation of VAC revenues for the Canadian Visa Application Center (CVAC) programme by reviewing the variance between the computed revenue and revenue recorded in PRISM.
ANNUAL BUDGET PREPARATION
- Provide general administrative support related to the preparation of budget and donor reporting packages, and ensuring timely submission of reports to HQ units, project managers, and the donor.
- Prepares and consolidate budgets for AFRICA and MENA Region under CVAC Project.
- Coordinate and communicate with HQ and the missions the concerns and requests on the proposed and approved budgets for the coming period/year.
- Upload and update budgets in PRIMA.
VIRTUAL CREDIT CARD TRANSACTIONS MONITORING
- Daily reconciliation of the revenue collected, and payments made by credit card.
- Maintain a database of all credit card transactions per mission and collect all the necessary reports needed for the reconciliation (autogenerated report from the VFS system, PRISM recorded entries and Credit Card statements from the Citibank Portal).
- Reconcile revenue received from value added services for credit card transactions versus payments made through the IOM credit card.
- Coordinate with the concerned VAC office for any discrepancy and monitor the closure of monthly outstanding recon items.
MONTHLY STATISTICAL FILE CONSOLIDATION
- Collect and aggregate VAC monthly reports such as Monthly Volume Stats, SLA Report and Detailed Biometric IDs Report.
- Preparation of the Consolidated Monthly Biometric IDs and Monthly Volume Statistics per Region.
- Check the accuracy of the biometric IDs provided by each VAC office by using an excel template.
- Coordinate with the concerned VAC office any incorrect Biometric IDs foundand ensure that the correct Biometric ID will be provided by the VAC.
- Submit the Consolidated Biometrics ID and Monthly Volume Stats, and Package Transmission to VFS.
- Coordinate and response to VFS queries and concerns on Monthly Reports submitted.
- Coordinate with the VACs the queries and concerns from VFS on the Bio IDs and Monthly Volume Stats submitted and consolidate the responses and provide the same to VFS.
- Maintain and monitor the database of all Biometrics ID reports, Monthly Volume Stats, Package Transmissions, and other monthly reports from VAC offices and reports submitted to VFS.
ADMINISTRATIVE SUPPORT
- Provide assistance to Missions by reviewing the documents related to the payables to courier provider and submit the documents to concerned unit for the processing of payment.
- Update the monthly IRCC Forex versus XE rates report every month and submit the report to supervisor for review.
- Preparation of invoices or RFPs for the biometric services provided by VACs and coordinate the submission of the invoice to VFS.
- Monitors and coordinate the timely collection of service fees and payment of invoices to project partners and other stakeholders.
- Maintains and monitors a database of invoices for collections and payables together with the supporting computations and documents.
- Provide assistance to staff assigned to other global projects managed by the unit.
- Update work instruction manual relevant to the tasks assigned, subject to review of supervisor.
- Perform other related tasks that may be assigned
Education
- University degree in Accounting, Business Administration, Commerce/Finance or related field from an accredited academic institution, with three (3) years of relevant professional experience in the field of accounting, financial analysis, budgeting, or auditing.
- Completed High school degree from an accredited academic institution, with five (5) years of relevant professional experience.
- Professional certification as Certified Public Accountant (CPA) will be a distinct advantage
Experience
- Experience providing financial and administrative support to global projects in the field of visas.
- Knowledge of International Public Sector Accounting Standards or International Financial Reporting Standards.
- Sound knowledge of accounting systems and/or SAP.
- Computer literacy including proficiency in MS Office applications.
- Advanced MS Excel proficiency.
- Ability to draft correspondence and communicate effectively in English.
- Excellent organizational skills with the ability to manage multiple tasks under time constraints.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.
FEES
IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.