Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Senior Resource Management Officer and the direct supervision of the National Procurement and Logistics Officer, the successful candidate will provide general procurement assistance to the MAC units in line with IOM policies, rules and regulations.
Core Functions / Responsibilities
- Assist the National Procurement and Logistics officer with preparing and conduct initial review of requests for quotations, purchase requisitions and bids analysis summaries; receipt of quotations, bids or proposals and review contracts in full compliance with IOM rules and regulations.
- Closely coordinate with end users and internal stakeholders in the preparation of correct specifications, terms or reference and scope of work. Provide recommendations as necessary.
- Verify and ensure that all purchases are reviewed and approved in line with the purchase authorization.
- Assist in following up with vendors on the status of requisition, purchase orders and in Matrix and in coordination with National Procurement & Logistic Officer.
- Coordinate with requestors, suppliers, and service providers on the timely delivery of ordered goods and services.
- Maintain proper filing system of procurement documents.
- Closely coordinate with requesting staff/s of the estimated time of delivery or any changes that may affect or modify the pre-determined delivery schedule and conditions.
- Ensure that all purchase requests are done through the ERP and have corresponding purchase order.
- Prepare requests for payment through the Online Invoice Payable Application (OIPA) for, but not limited to, Staff Augmentation, Building Management and Repair, maintenance personnel, and security personnel.
- Issue asset/s to staff members as requested.
- Ensure proper documentation of assets for replacement and during separation of staff members.
- Process free entry documents related to MAC RM PLU shipment (IT equipment and PE shipment)
- Maintain the vendor information sheet from vendors and service providers for system compliance.
- Act with integrity, professionalism and in accordance with IOM’s Code of Conduct always.
- Perform other related duties as required.
Education
- University degree in Business Administration, Accounting or a related field from an accredited academic institution, with three years of relevant professional experience in procurement and logistics, international vendor sourcing and contract negotiation.
- Completed High School degree from an accredited academic institution, with five years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience performing procurement, supply chain management related tasks of which one year in any UN system or any multi-cultural organization will be an advantage.
- Computer literacy including MS Office applications such as Word, Excel etc.
- Work experience using SAP procurement module is an advantage.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.
FEES
IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.