Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the National Central Accounting Officer and the direct supervision of the CAS-Claims Processing Supervisor, the successful candidate is responsible for Accounts Receivable recording and monitoring and other functions.
Core Functions / Responsibilities
Travel Claims Processing
- Review and reconcile the suspense project code for air tickets. Check entries erroneously posted and coordinate reclassification entries to the concerned offices.
- Perform project review for MI.0009 and prepare reclassification entry to XX.0009
- Review and timely clear payroll posting related to HQ travel claim settlements in staff vendor accounts.
- Review and clear suspense account for staff travel costs.
- Ensure the accuracy and correctness of entries posted in SAP/Processes and Resources Integrated Systems Management (PRISM) – Finance (FI) from travel module.
- Ensure proper recording of entries on the correct accounts and projects.
- Send TEC payment advice to relevant staff for the monthly claims settled as well as update those with manual Travel Authorization (TA) on the finalized travel expense claim computation approved and settled for the month.
- Send monthly and quarterly email advise in relation to pending Travel Request as per Travel Module.
- Send email advice on travel claims received monthly.
- Monitor and follow up timely submission of travel expense claims and liquidation of advances from HQ/Geneva staff.
- Timely update of Travel Claims monitoring File.
- Maintain secure and organized filing system of travel expense claim files.
Tax Processing Claims
- Assist in preparation of income tax advance claims as requested.
- Assist in sending email advise on submission of tax reimbursement request to entitled staffs.
Others
- Perform other accounting functions as may be required.
Education
- University degree in Finance, Accounting or relevant field from an accredited academic institution, with one year of relevant professional experience preferably in the field of accounting or finance, audit experience would be an advantage; or
- Completed High School Degree from an accredited academic institution with three years of relevant professional experience.
Experience
- Experience in the field of accounting and finance
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, business risk controls, and audit/review procedures.
- Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage
- Good analytical and problem-solving skills; capable of designing, reviewing and revising business processes to achieve efficiency
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 21 February 2023. Reference code and Position Title (VN 090/2022 – Jr. Claims Processing Assistant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.