• Candidates
  Open to Internal and External Candidates
• Job classification
  General Service Staff
• Grade
  G-7
• Duty station
  Manila (Global) Administrative Centre (MAC)
• Location
  Manila
• Type of Appointment
  Fixed term, one year with possibility of extension
• Closing Date
  11 Jul 2024
• Duration of Assignment
  One year with possibility of extension
• Salary
  Php 1,095,086.00 per annum net of taxes

Context

Under the general supervision of the National Accounting Officer and the direct supervision of the Regional Accounting Officer, the successful candidate will be accountable and responsible for the review of Missions’ accounts including but not limited to general accounting work, checklist review, donor financial report review and endorsement, project review, month-end closing procedures. The successful candidate will provide integrated financial and accounting support and recommendation to Offices to ensure compliance with IOM’s overall accounting regulations, rules, policies and procedures.

Core Functions / Responsibilities

1. Provide guidance and support to Country Offices (CO) and Regional Offices (RO) in terms of accounting, financial and project matters in compliance with Financial Management Rules and Procedures (FMRP), Project Handbook, Financial Reporting (Module 5), International Public Sector Accounting Standards (IPSAS), Finance and Accounting Division (FAD) Alerts and PRISM Financials etc. 
2. Recommend both procedural and policy improvements and efficiencies in accounting/finance area to Manila Financial Services (MFS), FAD, ROs and/or Resource Management Officer (RMO)/Chief of Mission (COM) in coordination with RAS Supervisors. 
3. Engages with the transition to changes in processes, particularly, but not limited to, new ERP implementation, data cleanup, capacity building, and other related activities to ensure a smooth and effective adaptation to the new processes. 
4. Oversees and monitors the COs' accounts compliance to IOM internal policies through ERP cloud 
5. Assess COs' risk profile based on timeliness, responsiveness, and overall performance assessment in collaboration with RO and other MFS units. 
6. Provide timely and relevant information as required by donor, external and internal auditors. 
7. Review and analyze the trial balance of assigned COs’ (i.e. bank/cash books, vendor accounts, purchase orders, assets, VAT, suspense accounts, etc.). Evaluate and identify exceptions/critical issues and recommend corrective actions to relevant Finance, RMO, COM and Regional Office in conformity with IOM policies and procedures. 
8. Escalate any material findings and provide status to the RAS Supervisor, National Accounting Officer, MFS Chief, FAD or Regional Office (RO), as applicable. 
9. Recommend improvement in internal controls and accounting practices based on IOM accounting policies and procedures, IPSAS, and best business practices. 
10. Prepare Quarterly Update to RO for all critical issues of COs under their region. 
11. Review, analyze and endorse project financial reports of assigned COs to ensure compliance with donor agreement (budget, funding, financial reporting template, etc.) and reports are reconciled with PRISM Financials prior to donor submission. 
12. Prepare interest income calculation on projects as required by donor whenever applicable. 
13. Provide periodic in-depth analysis of project balances of assigned COs to ensure that expenses are within confirmed funding, revenue is recognized timely, reporting requirements are met, project closure is performed and those projects with potential deficit are detected. 
14. Assist and monitor COs in the timely completion of monthly accounts closure. Ensure timely receipt of accounting documents and perform review accordingly. 
15. Provide guidance to COs on subjects related to closing of accounts and analyze issues and errors encountered by COs closure including coordination to relevant units. 
16. Provide comprehensive training programs tailored specifically to Country and Regional offices in various aspects of financial reporting and management and provide practical insights and tools to effectively navigate complex financial issues. 
17. Provide guidance and support in training newly hired staff with accounting processes and applications. 
18. Ensure that all tasks received by RAS and statuses are timely updated in FinCoorp. 
19. Provide inputs on the improvement and streamlining of processes, as well as the implementation of system enhancements. 
20. Act as Officer-in-charge of Supervisors during leaves or official assignment. 
21. Travel to COs as may be required in the performance of assigned tasks. 
22. Perform other accounting functions as may be required.

Education

Experience

• Experience in audit is an advantage. 
• Knowledge in accounting and financial reporting system of IOM is an advantage; 
• Experience in the SAP/ Oracle an advantage;

Languages

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

How to apply

Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.

FEES

IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.