• Candidates
  Open to Internal and External Candidates
• Job classification
  National Officer
• Grade
  NO-B
• Duty station
  Manila (Global) Administrative Centre (MAC)
• Location
  Manila
• Type of Appointment
  Fixed term, one year with possibility of extension
• Closing Date
  10 Jul 2024
• Duration of Assignment
  One year with possibility of extension
• Salary
  Php 1,745,899 per annum net of taxes

Context

Under the direct supervision of the Chief, Financial Services Manila and in close coordination with the Chief of Accounting and the Senior Accounting Officer in HQ / Geneva, the successful candidate, as head of the Central Accounting Support Section, will be responsible for the over-all management and supervision of staff in the unit with respect to the processes related to global accounting support and financial reporting technical functions including periodic and annual closure of IOM consolidated accounts, analyzing and reviewing of accounts mainly on assets, global warehouse inventories, foreign exchange revaluation, revenue, accounts receivable, US income taxes, insurance accounting, travel claims processing, education grant and performing controls.

Core Functions / Responsibilities

1. FINANCIAL REPORTING FUNCTIONS 

• Review and prepare draft financial statements for IOM annual financial report and the quarterly financial management reports (statement of financial position; statement of financial performance; statement of changes in equity; statement of cash flows; others) and selected appendices and notes in compliance with International Public Sector Accounting Standards (IPSAS) for accurate and timely submission to Accounting Division-HQ (ACO) 
• Analyze any new business transactions and processes and evaluate compliance with IPSAS, policies and procedures and/or to SAP/Processes and Resources Integrated Systems Management (PRISM) for recommendation to ACO. 
• Oversee the review of organization-wide periodic and annual consolidation of accounts related to assets acquisition cost, depreciation, transfer, and retirement; global warehouse inventories; foreign exchange revaluation; period control for PRISM users, period end adjustments. relevant to retained earnings, assets, liabilities and central write-offs. 
• Analyze accounts with a view to proposing corrective action to be taken including assets, global warehouse inventories, open goods receipts and invoice receipts, foreign exchange revaluation and overhead analyses. Oversee the coordination with Offices or PRISM team for the clearing of accounts or take necessary action to correct errors.
• Manage and ensure effective controls and processes are in place to ensure completeness, accuracy and timeliness of IOM asset recording in full compliance with IPSAS and the applicable IOM policies. 
• Oversee the review of IOM cost accounting functions relevant to global warehouse inventories including calculation of moving average price, monitoring working capital reports, accounting for impairment losses, issuing reports and analyzing related documentation. 
• Undertake the month-end and year-end system close of accounts under the supervision of ACO. 
• Oversee the design and provision of periodic and ad hoc reports as required by various internal and external stakeholders. 
• Review project recap extracted from SAP/PRISM after month-end closing of accounts. 
• Respond to the audit memos and interviews; and prepare required schedules by the Internal or External Auditors. 
• Administer and ensure proper and timely submissions of Multi-Partner Trust Fund (MPTF) and [United Nations Development – Project Clearing Account- Project Delivery Reports (UNDP-PCA (PDR) and Central Emergency Response Fund (CERF) donor financial reports, coordinate with mission in all aspects with regards to maintaining IOM central reporting accounts relevant to these funding schemes including financial report clearance, upload to donor reporting system, payment request issuance. Liaise/coordinate with MPTF/CERF portfolio managers and IOM Offices implementing MPTF, UNDP-PCA and CERF funded projects, as necessary. 
• Liaise/coordinate with donor, as necessary, acting as the focal point on financial issues.

2. GENERAL ACCOUNTING FUNCTIONS 

• Oversee and monitor revenue and accounts receivable management and reporting including transaction processing for the whole organization and in compliance with IPSAS. 
• Review and analyze aging of all invoiced operational receivables and ensure timely follow-up with Project Managers. Any high risks receivables are coordinated with FAD. 
• Oversee mid-month and month-end HQ bank reconciliations on a timely basis. 

3. CLAIMS PROCESSING FUNCTIONS 

• Oversee calculations of travel expense claim of HQ Staff, Head of Special Liaison Offices, Regional Directors and Administrative Centers in accordance with IOM Travel Rules and Regulations. 
• Evaluate and recommend improvement for IOM Travel Rules and Regulations and travel module in collaboration with PRISM and DRM (Department of Resources Management). 
• Oversee calculations, reconciliations and coding of US taxes based on US Tax Reimbursement Agreement. 
• Oversee certification and billing to U.S. Bureau of Population, Refugees and Migration for the yearly tax reimbursements of US Nationals covered from Administrative Budget in compliance with reporting requirements stated in the Memorandum of Understanding with the US Government. 
• Oversee the clearing and reconciliation of insurance accounts. 
• Oversee month end accrual for education grant including reversal and adjustment related to over or under accrual upon final settlement of education grant. 

4. OTHER ROLES AND RESPONSBILITIES

• Review and prepare the business specification/requirements; and perform testing procedures during development stage for the automation of financial reports and mapping of accounts in PRISM in view of streamlining the business process, compliance with IPSAS, policies and procedures and UN system-wide financial reporting requirements. 
• Supervise team members to ensure the complete, timely and smooth operations of the unit's global functions. Employ appropriate internal controls relevant to the function.
• Provide training on IOM accounting, procedures and policies, as necessary. 
• Contribute to making recommendations to FAD, Regional Accounting Support and/or Regional and Country Offices on both procedural and policy Improvements and efficiencies In accounting and finance area with a view to strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement. 
• Engage in the staff capacity building by Providing training and knowledge sharing, to create backup at every level in the unit. 
• Perform other administrative and accounting functions as may be required

Education

• Master’s degree in Business Administration, Finance Accounting or a related field from an accredited academic institution with two years of relevant professional experience; or 
• University degree in the above fields with four years of relevant professional experience, including the preparation of reports and audit experience is an advantage. 
• Certification as Certified Public Accountant (CPA), Chartered Accountant (CA), or equivalent is a clear advantage.

Experience

Languages

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

How to apply

Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.

FEES

IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.