Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the National Central Accounting Officer and the direct supervision of the General Accounting Supervisor, the successful candidates will be responsible and accountable primarily in recording, monitoring and preparing financial management report related to Revenue and Accounts Receivable.
Core Functions / Responsibilities
Recording of Revenue, Accounts Receivable and Other Transactions (Global)
1. Facilitate and analyze revenue accrual and accounts receivable (AR) setup for:
- submitted payment request and invoice to the donors
- projects with funding agreement due upon signature
- amounts due on PCA (Project Clearing Account) projects based on quarterly PDR (Project Delivery Report) upload
- Member States’ assessed contributions
2. Facilitate and analyze revenue accrual for received funds for:
- projects under US Government Payment Management System (PMS-drawdowns)
- projects with no issued payment request or invoice
- partial receipts of accrued revenue
3. Monitor timely recording, clearing and coordination of Down Payment from Customers. Coordinate or follow-up with Offices , Treasury, Project ID and PIU (Project Information Unit) on the project code or relevant issues noted on a timely basis.
4. Facilitate and analyze request on following; and record adjustment appropriately:
- return of excess funds and interest
- project fund transfers
- adjustment to receivables
- general ledger adjustment for foreign currency differences and bank charges
- other bookings for sale of publication and project opening balance
5. Facilitate and analyze request on in-kind contributions
- ensure completeness of supporting documents
- verify the details of request with the relevant supporting documents
- ensure timely and accurate recording
- respond to queries on in-kind contributions
- monitor postings in in-kind WBS and coordinate adjustments on incorrect postings
6. Facilitate and analyze UN 1% Levy transactions processing
- ensure completeness of supporting documents
- verify the details with the signed agreements and other supporting documents
- ensure accurate and timely recording of levy transactions
- monitor the collections as basis of setting up accounts payable for UN Trustfund on a quarterly basis
- update UN 1% Levy monitoring report accordingly
- prepare UN 1% Levy report quarterly for submission to FAD
- respond to queries on UN 1% Levy
7. Respond to queries and investigate issues raised by Offices, HQ and other departments/units including but not limited to:
- revenue policies and procedures
- accounts receivable and revenue balances
- revenue entries
8. Maintain a secure and organized filing system for all entries.
9. Employ internal controls relating to propriety of revenue, receivables and other related accounts. Recommend/adopt improvements as needed.
10. Manage and monitor the Revenue mailbox and FinCoorP CAS-Revenue tickets for payment request / invoice issued to donors, incoming funds, and other requests from HQ and Offices worldwide.
Monitoring of Accounts Receivable
- Generate monthly AR aging report and prepare AR follow-up monitoring sheet.
- Coordinate and follow up with Project Managers and Finance contacts on long outstanding AR and update status in the monitoring sheet.
- Investigate any high risks receivables relating to deficit and ineligible costs and coordinate with Finance and Accounting Division (FAD).
- Monitor and clear all the customer accounts on a timely basis.
Preparation of Schedules for the Financial Management Report (FMR) and Other Reports (Global)
- Draft Quarterly FMR Schedule 5 –Unidentified Deposits in Customer downpayments
- Prepare Customer downpayments monitoring report monthly and as requested during year-end closing
- Assist in FMR and other reports preparation
Others Responsibilities
- Support during audits (internal and external) on preparation of schedules and help resolve queries on revenue and accounts receivable areas.
- Prepare the business specifications/requirements; and perform testing procedures during development stage for automation of financial reports and procedures in view of streamlining the business process related to revenue and accounts receivables.
- Making recommendations to FAD, Regional Accounting Support and / or Regional and Country Offices on both procedural and policy improvements and efficiencies in accounting and finance area with a view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
- Provide accounting support to Pension Administration team with the monthly upload of UNJSPF accounts
- Assist in review and reconciliation for UNJSPF Year-end audit
- Conduct mid-month and month-end bank reconciliations of HQ bank accounts to ensure that bank ledger balance agrees with bank balances. Coordinate reconciling items to Manila and Geneva Treasury and ensures validity of deposit in transits and outstanding disbursements reported for the month.
- Perform other accounting functions as may be required.
Education
- University degree in Finance, Accounting or a related field from an accredited academic institution, with three (3) years of relevant professional experience in Accounting or Finance; or,
- Completed High School degree from an accredited academic institution, with five (5) years of relevant professional experience.
- Certified Public Accountant (CPA) or equivalent is an advantage.
Experience
- Experience in the field of Finance and Accounting.
- Sound knowledge of accounting systems such as SAP or ORACLE, plus generally accepted accounting principles and internal controls;
- Computer literacy including proficiency in MS Office applications;
- Good analytical and problem-solving skills;
- Experience in audit an advantage.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.
FEES
IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.