Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the National Central Accounting Officer and the direct supervision of the Central Accounting Supervisor, the successful candidate will be responsible and accountable for Insurance Accounting and Travel Claims.
Core Functions / Responsibilities
1. Insurance Accounting
- Prepare journal entries for the monthly insurance claims processed for all offices related to CP (Compensation Plan) claims and set-up the monthly receivables from the insurance provider.
- Monitor open items for staff vendor accounts related to medical claims posting, provide statistical data and updated status of health claims clearing on vendor accounts in relation to Allianz. Coordinate with Insurance Unit Manila (IUM) and finance contacts on clearing of open items.
- Prepare , reconciliate and post entries for sanctioned countries and Payment through IOM (PTI) and ensure the accuracy and correctness of payment list to be provided to the treasury and offices.
- Collaborate with Finance contacts, Insurance Unit Manila (IUM), Treasury (TSY) and Manila Human Resources Operations (MHRO) for proper disposition/clearance of long outstanding unreconciled items on the insurance accounts.
- Provide accounting support to Insurance Unit Manila (IUM) and Department of Human Resources (DHR) relating to insurance.
- CAS to review the summary table provided by IUM which lists the retired/separated staff enrolled in HI/MSP/MSP USA and amount of contribution from UNJSPF
- Prepare the upload file for the reclassification of IOM Shares of Admin-Funded retired staffs under Unlimited After Service (UASC)
- Perform reconciliation and ensure to update and monitor premium payments of retired staff for the year and provide update to IUM for their coordination
- Reconcile log of selected medical claims versus log of payments, posting simulation, actual posting made and list of claims to be submitted to the insurance provider for direct payments to medical institutions and regular medical claims.
- Ensure the accuracy and correctness of payment list to be provided to the treasury for the direct payments and regular medical claims.
- Perform clearing of staff vendor account related to medical claims and prepare adjusting entries for any changes made in relation to insurance accounts.
- Prepare Quarterly Reports for Insurance Premiums and Admin Fees
- Provide data for submission to Actuary to facilitate the Annual Financial Report preparation
- Manage CAS – Insurance Accounting mailbox and answer any queries related to insurance accounting.
- Update the Standard Operating Procedures (SOP) and guidelines for Insurance Accounting as approved.
2. Travel Claims Processing
- Review and analyze travel expense claims of Headquarters (HQ) staff and Office of the Inspector General (OIG) Manila staff to verify the validity and accuracy of claim in accordance with revised IOM Travel Rules and Regulations;
- Perform final review and approval of the travel expense claims non-HQ (Regional Directors, Chief of Missions, Head of Office, Head of Special Liaison Offices and Administrative Directors to verify the validity and accuracy of claims in accordance with revised IOM Travel Rules and Regulations
- Timely submit processed travel expense claims for 2nd reviewer and Supervisor’s verification
- Keep abreast of revisions and developments in Travel Rules and Regulations and travel module.
3. Others
- Provide requested internal reports, statistics and analysis which are within the scope of work responsibilities.
- Provide specialized support during audits (internal and external) on preparation of schedules and help resolve queries on required information.
- Conduct training on IOM accounting, procedures and policies relevant to the team's function, as necessary.
- Maintain secure and organized filing system specifically for confidential files.
- Contribute in making recommendations on both procedural and policy improvements and efficiencies in accounting in the above areas and other financial matters in view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
4. Perform other accounting functions as may be required.
Education
- University degree in Finance, Accounting or relevant field from an accredited academic institution, with three years of relevant professional experience, preferably in the field of accounting or finance, audit experience would be an advantage.
- Certified Public Accountant (CPA) or equivalent is an advantage
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Relevant work experience in the field of accounting, finance, budgeting, audit experience an advantage;
- Sound knowledge of accounting systems and/or SAP or Oracle;
- Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage;
- Good analytical and problem-solving skills; capable of designing, reviewing and revising business processes to achieve efficiency.
- Knowledge of financial rules and regulations.
- Knowledge of International Public Sector Accounting Standards (IPSAS).
- Knowledge of IOM Travel Policies and Regulations is preferred.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.
FEES
IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.