Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the National Central Accounting Officer and direct supervision of the Financial Reporting Supervisor, the successful candidate will be mainly responsible for central accounting and financial reporting, which includes but is not limited, to the following key roles below.
Core Functions / Responsibilities
General and central accounting work
- Analyze the realized foreign exchange transactions to ensure correct forex rate was used upon postings based on the list generated from the Foreign Exchange Exception report. Make necessary adjusting entries relevant to the noted differences in foreign exchange balances.
- Assess and recommend to FAD (Finance Accounting Division) the appropriate general ledger account and asset type mapping for new materials.
- Analyze and investigate the material movements on expenses caused by abnormal or incorrect usage of material codes.
- Timely update of the project interest reserve file.
- Perform corrective adjustments related to Terminal Emoluments and Overhead .
- Liaise with Regional Accounting Support and FAD on the documentation and approval of the central write offs and facilitate the recording.
Central Month-end, Quarterly and Year-end Closing of Accounts
Facilitate the central close of accounts related to the following:
- Month-end system overhead (OH) posting and settlement
- Manual terminal emoluments posting.
- Monthly clearing of GRIR (Goods Receipt / Invoice Receipt
- Monthly revaluation of monetary accounts
- Quarterly cash and bank reinstatement
- Year-end balance carry-forward to retained earnings, carry forward accounts payable, accounts receivable, open commitments and open items into new fiscal year and others.
- Provide support to FAD on various central adjustments
- Respond to queries relating to central closing of accounts transactions.
Financial Reporting
Prepare schedule, appendices and notes for the IOM annual financial report and the quarterly financial management reports in compliance with International Public Sector Accounting Standards (IPSAS) for accurate and timely submission to FAD. This includes but not limited to the following major reports:
- Prepare Cash and Bank balance Report in coordination with TSY.
- Prepare Cash and Bank percentage per location
- Prepare Notes to Cash and Cash equivalents
- Prepare Expenditure report in coordination with MBS. Analyze and coordinate the abnormal balances to the offices.
- Prepare Expense Matrix report.
- Prepare monthly Realized/Unrealized forex gain (loss) and Transfer Between Projects summary Report. Provide analysis on the abnormal or material currency movements.
- Financial Risk Disclosure and sensitivity analysis on the impact of currency exposure on surplus/deficit and on net assets.
- Aging Report and Current and Non-current splitting report of other receivables.
- Project with debit balances splitting
- Prepare the UN Chief Executive Board reports on expenses by function, by geographical location and by sustainable development goals.
- Prepare monthly project recap report
- Provide support to FAD on the needed financial analysis and investigation on abnormal account movements.
- Prepare other requested internal reports which are within the scope of work responsibilities.
Others
- Provide requested statistics and analysis which are within the scope of work responsibilities.
- Support during audits (internal and external) on preparation of schedules and help resolve queries on required information.
- Prepare the business requirement and perform testing procedures during development stage for automation of financial reports in PRISM in view of streamlining the business process. Liaise with the PRISM team with respect to any required system changes to meet the needs of the organization, as prior approved by FAD.
- Identify various risks and contribute to making recommendations on both procedural and policy improvements and efficiencies in accounting in the above areas and other financial matters in view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
- Provide training on IOM accounting, procedures, and policies, as necessary.
- Ensure to timely and efficiently attend to the assigned requests received from CAS mailboxes and our respective ticketing tool (FinCoorp).
- Perform other administrative and accounting functions as may be required.
Education
- University degree in Finance, Accounting, or relevant field from an accredited academic institution with four (4) years of relevant work experience.
- Certified Public Accountant (CPA) or equivalent is an advantage.
Experience
- Minimum four (4) years of relevant work experience in the field of accounting, finance, budgeting, audit experience.
- Knowledge of International Public Sector Accounting Standards or International Financial Reporting Standards.
- Sound knowledge of accounting systems and/or SAP or Oracle.
- Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage.
- Good analytical and problem-solving skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 03 Aug 2023. VN Number and Position Title (VN 071/2023 – Sr Financial Reporting Accountant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.