Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the National Central Accounting Officer and the direct supervision of the CAS- Central Transaction Processing Supervisor, the successful candidate is responsible for Travel Claims Processing and other functions.
Core Functions / Responsibilities
Travel Claims Processing [Non-HQ]
- Perform second level review of travel expense claims for non-HQ (Regional Directors, Chief of Missions, Head of Office, Head of Special Liaison Offices and Administrative Directors) to verify the validity and accuracy of claims in accordance with revised IOM Travel Rules and Regulations after the initial review of the travel endorser.
- Perform final review and approval of the travel expense claims non-HQ (Regional Directors, Chief of Missions, Head of Office, Head of Special Liaison Offices and Administrative Directors to verify the validity and accuracy of claims in accordance with revised IOM Travel Rules and Regulations.
- Send reviewed travel claims to relevant offices and update monitoring file.
- Ensure the accuracy and correctness of entries posted in SAP/Processes and Resources Integrated Systems Management (PRISM) – Finance (FI) from travel module.
- Clarify queries from claimants and others pertaining to the settlement of travel claims.
- Advice offices regarding interpretation of the travel regulation, expense claim computations and assist users for some travel module queries
- Perform monthly review and follow-up for the timely submission of travel expense claims and liquidation of advances from Regional Directors, Head of Special Liaison Offices and Administrative Centers in coordination with Regional Offices, MFS Chief, DFM and FAD.
- Review and prepare manual TECs for final review and approval to MFS Chief on a weekly basis.
- Verify reopened claims and input adjustments or reapprove due to change in already finalized travel expense claims and Monitor quality of travel claims endorsed to offices.
- Keep abreast of revisions and developments in Travel Rules and Regulations and travel module.
- Prepare and update process flow of CAS-TEC on any changes, revisions and developments on the review procedure of travel claims.
- Provide data to supervisor on the status of TECs on the daily basis for the proper monitoring of the TECs.
- Manage CAS – Travel Claims mailbox and answer queries related to travel claims.
Insurance Accounting and Educational Grant
- Monitor the monthly closing activities under Insurance accounting to ensure that timely clearing of Insurance GLs, SVAs and Customer Accounts.
- Monitor the monthly closing activities under Educational Grant to ensure completeness of EG accruals and proper charging to WBS and expense GL.
Fincoorp Ticket Management
- Manage the Fincoorp system for ticket requests for the TECs of non-HQ (Regional Directors, Chief of Missions, Head of Office, Head of Special Liaison Offices and Administrative Directors).
- Update the Fincoorp tickets to indicate the traveler's information based on the supporting documentations and details submitted via the travel application.
- Distribute and assign non-HQ TEC Fincoorp ticket requests to the travel agents / endorsers.
- Ensure that all non-HQ tickets are resolved within SLA limits.
- Provide monthly report of unresolved non-HQ Tickets.
Others
- Provide requested internal reports, statistics and analysis which are within the scope of work responsibilities.
- Provide specialized support during audits (internal and external) on preparation of schedules and help resolve queries on required information.
- Make recommendations to FAD, Regional Accounting Support and / or Regional and Country Offices on both procedural and policy improvements and efficiencies in accounting and finance area with a view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
- Work closely with Travel Development Team on technical issues in Travel Applicaton and SAP.
- Travel to COs as maybe required in the performance of assigned tasks.
- Provide training and guidance to new staffs and interns.
- Work closely with Travel Development Team on technical issues in Travel Applicaton and SAP.
- Maintain secure and organized filing system specifically for confidential files.
- Develop SOPs and Work instruction manuals on the processes being handled.
- Contribute in making recommendations on both procedural and policy improvements and efficiencies in accounting in the above areas and other financial matters in view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
- Conduct training on IOM accounting, procedures and policies relevant to the team's function, as necessary.
- Ensure that tickets are resolved within SLA limits.
- Perform other accounting functions as may be required.
Education
- University degree in Finance, Accounting or relevant field from an accredited academic institution, with four (4) years of relevant professional experience, preferably in the field of accounting or finance, audit experience would be an advantage; or
- Minimum six (6) years of relevant work experience in the field of accounting, finance, budgeting, audit experience an advantage;
- Certified Public Accountant (CPA) or equivalent is an advantage
Experience
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, internal controls and audit/review procedures.
- Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage.
- Good analytical and problem-solving skills; capable of designing, reviewing and revising business processes to achieve efficiency.
- Knowledge of financial rules and regulations.
- Knowledge of International Public Sector Accounting Standards (IPSAS).
- Knowledge of IOM Travel Policies and Regulations is preferred.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.