Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the National Central Accounting Officer and direct supervision of the National Central Accounting Officer, the successful candidate will be mainly responsible for global/central accounting functions including providing essential services for the periodic and annual closure of IOM consolidated accounts, performing related controls and financial reporting functions.
Core Functions / Responsibilities
IOM Financial Reporting (Global)
- Work closely with the National Central Accounting Officers in building and reconciling the schedules, appendices and notes for the IOM Annual Financial Report and the quarterly Financial Management Reports in compliance with International Public Sector Accounting Standards (IPSAS) for accurate and timely submission to Finance Accounting Division (FAD).
- Ensure accuracy of the data for IOM Global report requirements (e.g. United Nations system wide financial data reporting exercise).
- Provide financial analysis and investigation on abnormal account movements.
Central Closing of Accounts
- Review and provide guidance on the centralized closing processes which includes but not limited to overhead run, asset depreciation, foreign exchange revaluation, reinstatement, carryforward of accounts to new fiscal year and various adjustments and technical accounting system closing controls and procedures.
- Perform first level review on the accounts analysis (e.g. assets accounts, open goods receipts and invoice receipts, foreign exchange revaluation, overhead analyses, etc.) and propose corrective actions.
Central Fixed and Intangible Asset Accounting
- Monitor the full life cycle of fixed asset accounting including asset acquisition, depreciation, retirement, and transfer of assets. Regular reconciliation of the asset register against general ledger balances. Ensure that entries made to asset acquisition are valid, timely recognized and properly classified in accordance with IOM
policies and procedures. Ensure annual management reviews of all fixed assets for the existence, continued use, remaining life and obsolescence or impairments - Review and approve asset disposal and transfer requests of offices.
- Monitor and provide guidance on the review exercise of the annual and mid-year stocktake of warehouse inventory items submissions from warehouse offices and provide consolidated data.
- Observe the yearly physical inventory of warehouse items from any recommended warehouse offices by FAD.
- Assist FAD with the preparation of IPSAS-compliant note disclosures of Fixed and Intangible assets.
- Recommend changes and improvements to the Fixed and Intangible assets management policy and procedures as necessary, consistent with IPSAS, to ensure that the necessary internal controls are in place.
- Liaise with the technical team with respect to any required system changes/updates to meet the needs of the organization, as prior approved by FAD.
Inventory Accounting (Global stocks)
- Monitor and provide guidance on the overall cost accounting of global warehouse inventories including review of the calculation of moving average price, monitoring and review the working capital related to inventory and provide report to project managers as necessary.
- Monitor and provide guidance on the review exercise of the annual and mid-year stocktake of warehouse inventory items submissions from warehouse offices and provide consolidated data. Observe the yearly physical inventory of warehouse items from any recommended warehouse offices by FAD.
- Perform first level review of the year-end valuation for warehouse inventory items to ensure consistency in valuing inventories in accordance with IPSAS.
- Assist FAD with the preparation of IPSAS-compliant note disclosures of Global stocks.
- Recommend changes and improvements to the inventory management policy and procedures as necessary, consistent with IPSAS, to ensure that the necessary internal controls are in place to safeguard IOM warehouse inventory worldwide.
- Liaise with the technical team with respect to any required system changes/updates to meet the needs of the organization, as prior approved by FAD and coordinated with GPSU.
Project Financial Reporting (Global)
- Monitor the proper and timely submissions of Multi-Partner Trust Fund (MPTF), Central Emergency Response Fund (CERF), United Nations Trust Fund for Human Security (UNTFHS), United Nations Population Fund (UNFPA) and United Nations Development – Project Clearing Account - Project Delivery Reports (UNDP-PCA PDR)'s donor financial reports, coordinate with missions in all aspects with regards to maintaining IOM central reporting accounts relevant to these funding schemes including financial report clearance, consolidation, upload to donor reporting system, payment request issuance and settlement of refunds.
- Liaise/coordinate with MPTF, CERF, UNTFHS, UNFPA, UNDP-PCA PDR portfolio managers and IOM Offices implementing these funded projects, as necessary.
Others
- Review periodic and ad hoc request by various internal and external stakeholders.
- Prepare the business requirement and perform testing procedures during development stage for automation of financial reports in the system in view of streamlining the business process. Liaise with the business analysts with respect to any required system changes to meet the needs of the organization, as prior approved by FAD.
- Develop SOPs and Work instruction manuals on the processes being handled.
- Provide support during audits (internal and external) on preparation of schedules and answering queries.
- Contribute in making recommendations on both procedural and policy improvements and efficiencies in accounting in the above areas and other financial matters in view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
- Conduct training on IOM accounting, procedures, and policies relevant to the team's function, as necessary.
- Manage the requests and inquiries on the team's assigned mailboxes and ticketing tool (Fincoorp).
- Perform other administrative and accounting functions as may be required.
Education
- University degree in Finance, Accounting or relevant field from an accredited academic institution five (5) years of relevant work experience in the field of accounting, finance, budgeting, audit experience an advantage.
- Certified Public Accountant (CPA) or equivalent is an advantage
Experience
- Minimum five (5) years of relevant work experience in the field of accounting, finance, budgeting, audit experience an advantage.
- Knowledge of International Public Sector Accounting Standards or International Financial Reporting Standards
- Sound knowledge of accounting systems and/or SAP or Oracle.
- Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage.
- Good analytical and problem-solving skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.