Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the National Central Accounting Officer and the direct supervision of the CAS- Central Transaction Processing Supervisor, the successful candidate is responsible for Travel Claims Processing and Ad-Hoc functions.
Core Functions / Responsibilities
1. Travel Claims Processing [Ad-hoc]
- Timely post travel expense claims to correct WBS and Staff Vendor Accounts.
- Verify the accuracy and correctness of entries posted in SAP/Processes and Resources Integrated Systems Management (PRISM) – Finance (FI) from travel module.
- Support the preparataion of the manuals and PRISM travel claims for MFS Chief final review and approval.
- Prepare the PADRF of approved TECs for settlement to MHRO for payroll endorsement and MTS for bank transfer.
- Perform housekeeping of HQ Staff Vendor Accounts upon settlement of claims.
- Send payment settlement advice to the relevant staff or requestor for the computation of approved claims.
- Timely update and monitor Travel Claims Monitoring and Transmittal files.
- Maintain secure and organized filing system of travel expense claim files.
- Review and reconcile the suspense GL account 210120 for HQ with CH preflight.
- Review and reconcile outstanding entries from XX.0009 for reclassification to another GL or alternative WBS provided by mission or for transfer to Staff Vendor. Account.
- Check entries erroneously posted and coordinate reclassification entries to the concerned offices.
2. Fincoorp Ticket Management
- Manage the Fincoorp system for ticket requests for the TECs of Headquarters (HQ) staff and Office of the Inspector General (OIG) Manila staff.
- Update the Fincoorp tickets to indicate the traveler's information based on the supporting documentations and details submitted via the travel application.
- Distribute and assign HQ TEC Fincoorp ticket requests to the travel agents / endorsers while ensuring that all tickets are properly labeled and categorized.
- Distribute and assign travel claim queries to the travel agents.
- Provide monthly report of Unresolved Tickets for all agents.
- Daily monitoring of overdue and unassigned tickets.
3. Others
- Provide monthly statistics of approved TECs and TECs to process.
- Liaise with MTS and MHRO for vendor account update on bank details and other relevant information.
- Maintain separate monitoring file for DFM High-Rate Approvals.
- Maintain secure and organized filing system specifically for confidential files.
- Work closely with Travel Development Team on technical issues in Travel Applicaton and SAP.
- Contribute in making recommendations on both procedural and policy improvements and efficiencies in accounting in the above areas and other financial matters in view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
- Resolve tickets within SLA limits.
- Perform other accounting functions as may be required.
Education
- University degree in Finance, Accounting or relevant field from an accredited academic institution, with two (2) years of relevant professional experience, preferably in the field of accounting or finance, audit experience would be an advantage; or
- Completed High School degree from an accredited academic institution, with four (4) years of relevant professional experience
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Sound knowledge of accounting systems and/or SAP or Oracle.
- Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage.
- Good analytical and problem-solving skills; capable of designing, reviewing and revising business processes to achieve efficiency.
- Knowledge of financial rules and regulations.
- Knowledge of International Public Sector Accounting Standards (IPSAS).
- Knowledge of IOM Travel Policies and Regulations is preferred.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.