Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of Chief, Manila Financial Services, the direct supervision of the IDF National Project Monitoring and Finance Officer in Manila, and the functional supervision of the IOM Development Fund Administrator in IOM Headquarters, Geneva, the successful candidate will provide support in the day- to-day operations and maintenance of the IOM Development Fund systems.
Core Functions / Responsibilities
- Monitor and analyze financial expenditures of all IOM Development Fund active projects against budget and coordinate with implementing IOM missions.
- Provide a comprehensive project status review and financial analysis of the IOM Development Fund active projects, coordinate findings (low burn rate, overdue reports, outstanding PRIMA tasks, issues on budget, staff projectization and other pending concerns) with offices, properly track and continuously follow up unresolved issues, and recommend escalations.
- Review of project proposal budget for new IDF project applications consistent to existing guidelines, aligned with the project narrative proposal and in coordination with HQ departments, Regional Offices and IOM missions.
- Review project documents and coordinate with relevant units on project activation request submitted by missions for newly funded IOM Development Fund projects.
- Provide an in-depth review and assessment on the budget and financial reports during project budget revisions and extension requests submitted by the Missions ] for IOM Development Fund approval.
- Review and analyze donor financial reports (interim and final reports), reconcile reports with PRISM Financials and in reference to the approved project budget, verify consistency with the narrative reports and ensure compliance with the IDF Financial Guidelines. Timely coordinate noted items with missions and endorse for Regional Accounting Support focal to finalize reports for IOM Development Fund projects.
- Generate and create statistical reports using PRISM and access database for missions, the IOM Development Fund management team and HQ divisions.
- Update and maintain IDF documents in the IOM Development Fund PRIMA, provide assistance to missions and other units on IOM Development Fund PRIMA and PRIMA FOR ALL.
- Coordinate with the PRIMA development team on system enhancements, bugs, and any issues concerning PRIMA.
- As one of the focal, upload documents and information on the IOM Development Fund intranet site and coordinate for the updating of the IOM Development Fund main website.
- Prepare the Note Verbale and generate the Project Summary for eachh benefiting country of the new project. Coordinate necessary French and Spanish translations to TRS. Ensure timely coordination with missions and IOM departments to inform Permanent Missions of newly approved IOM Development Fund projects.
- Ensure IDF projects with approved budget and duration revisions have updated BNPs and follow up IOM missions as necessary. Reconcile data in BNP submitted with approved BMRF and verify correct SSP tagging for new budget lines and aligned with the correct Staff, Office or Outcome/Output group
in the approved revised budget. - Prepare and facilitate project budget entries and assist on IOM Development Fund’s year end closing.
- Timely monior Final financial reports endorsed by the Regional Accounting Support (RAS), updated information in PRIMA and prepare entry for recovered funds to appropriate Line 1 and 2 IDF Project codes. Ensure timely coordination with PCST on the full TECO of relevant IDF projects and update the recovered fun monitoring template for management’s review and reference.
- Monitor ex-post project evaluations of IOM Development Fund projects, establish WBS codes, process evaluation budget entries, and upload completed project evaluation reports in Outlook Expost project folder and PRIMA.
- Occasionally travel to Field Offices to undertake project performance review of IDF projects each year in coordination with IDF staff in Headquarters and provide mission support in connection with the above duties.
- Perform such other duties as may be assigned.
Education
- University degree in Accounting, Finance, or a related field from an accredited academic institution with four (4) years of relevant professional experience in management reporting, budgeting and financial analysis.
- Completed High School degree from an accredited academic institution, with six (6) years of relevant professional experience.
- Certified Public Accountant (CPA) or Professional certification as Chartered Accountant or its equivalent an advantage.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience in the field of accounting or finance and demonstrates personal commitment, efficiency, flexibility, drive for results and creative thinking;
- Experience and ability to analyze and interpret source information and data;
- Experience in working independently while maintaining harmonious working relationship with business counterparts;
- Experience in working effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds.
- Working knowledge of any multicultural organization and/or UN system.
- Knowledge of accounting systems, generally accepted accounting principles and audit/review procedures, working knowledge in SAP is an advantage.
- Advance knowledge in using MS Office Applications (Word, Excel, PowerPoint, Access) and tools.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.