Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Head of HRAU and the direct supervision of the National HR Officer (HR Administration), the successful candidate validates time management transactions for Professional staff worldwide and General Service staff in Switzerland.
Core Functions / Responsibilities
- Act as the time management focal point.
- Validate all time management transactions processed by the HR Assistant (TM Processing) in a timely manner.
- Liaise with the Operations Support Unit (OSU) and the Occupational Health Unit (OHU) on absences relating to long-term illness and sick leave under Incapacity and Partial Disability Insurance (IPDI) and support in the analysis of complex cases where IPDI is applicable.
- Review and validate time management reports prepared by the HR Assistant (TM Processing).
- Ensure completeness of the assigned HR actions relating to timekeeping and time management, including those impacting payroll within the timelines defined by the Payroll Unit, to ensure accurate payment of salary.
- Provide guidance and advice to Professional staff worldwide and General Service staff in Switzerland on entitlements and leave administration based on relevant policies.
- Assist in the preparation of documentation and in the development of Standard Operating Procedures (SOPs), guidelines, manuals, process flows, and presentations pertaining to time management, as required.
- Participate in HR initiatives, implementation of new systems, and any activities that lead to enhancements and/or modifications of time management processes.
- Perform other related duties as may be assigned.
Education
- Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field with five (5) years of relevant professional experience; or
- High school diploma with seven (7) years of relevant experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience in HR Management and personnel administration.
- Experience using an ERP system
- Experience in an international organization, non-governmental or governmental organisation in a multicultural setting is an advantage.
- Advanced knowledge of Microsoft Office Suite
- Knowledge of IOM/UN HR procedures and rules is an asset.
- Knowledge of SAP is highly desirable.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.