Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the National Central Accounting Officer and direct supervision of the Financial Reporting Supervisor, the incumbent will be mainly responsible for inventory accounting, which includes but is not limited, to the following key roles. This is in view of the importance of putting in place adequate internal control mechanisms to generate accurate warehouse inventory information.
The Financial Reporting – Inventory Accountant is also expected to perform functions relevant to monthly and yearly closing of accounts and PRISM FI upload. Other roles relevant to the new post will also be given to the incumbent which may include assistance during internal and external audits, provision of training in conjunction with inventory accounting and other administrative functions as may be required.
Core Functions / Responsibilities
A. Inventory Accounting
- In charge in the cost accounting of warehouse inventories (non-food items non-medical, non-food items medical items and food items):
- Review the calculation of moving average price across all plants in PRISM Inventory Module; and monitor and review the cost recovery accounts (i.e. warehouse cost, freight etc.);
- Monitor and review the working capital related to inventory; and warehouse operation project; and provide report to project manager for timely replenishment of warehouse inventory items; and
- Prepare the year-end valuation for warehouse inventory items to ensure consistency in valuing inventories in accordance with IPSAS.
- Review annual stocktake of warehouse inventory items submissions from warehouse offices to ensure that inventory items exist, owned by IOM and duly accounted for.
- Observe the yearly physical inventory of warehouse items from any recommended warehouse offices by Accounting Division to ensure inventories are properly identified and tagged; and document the observation for any inconsistencies with IOM policies and procedures;
- Ensure annual management reviews of all inventories for existence, loss or impairments.
- Ensure that warehouse offices reconcile their annual physical inventory with the inventory register; and update the records in PRISM. Any discrepancies should be explained by warehouse offices and properly accounted in the PRISM system; and
- Ensure that the Chief of Mission, or his equivalent, sign off the certificate of physical count and the correctness of the warehouse inventory items register in PRISM system.
- Assist with the preparation of IPSAS-compliant note disclosures relating to inventories.
- Recommend changes and improvements to the inventory management policy and procedures as necessary, consistent with IPSAS, to ensure that the necessary internal controls are in place to safeguard IOM warehouse inventory worldwide.
- Liaise with the PRISM team with respect to any required system changes to meet the needs of the organization.
B. Month-end and Year-end Closing of Accounts
- Assist in performing the month-end system close of accounts related to overhead (OH) posting and settlement, transfer of disallowed TE and OH and others.
- Assist in performing the year-end system close of accounts related to balance carry forward to retained earnings, carry forward accounts payable, accounts receivable, open commitments and open items into new fiscal year and others.
- Assist ACO in year-end closing of accounts procedures mainly on inventory account.
- Prepare periodic and ad hoc reports as required by various internal and external stakeholders.
- Support during audits (internal and external) in preparing schedules and answering queries.
- Respond to queries relating to closing of accounts transactions.
C. PRISM FI Upload
- Coordinate with relevant units the completion of PRISM FI upload template file; and review the important data before uploading in the PRISM FI system. Coordinate as well any queries from offices to relevant units.
- Perform central support related to PRISM limited for assisted offices.
D. Others
- Provide requested internal reports, statistics and analysis which are within the scope of work responsibilities.
- Support during audits (internal and external) on preparation of schedules and help resolve queries on required information.
- Prepare the business specifications/requirements; and perform testing procedures during development stage for automation and enhancement of financial reports and procedures in PRISM in view of streamlining the business process related to inventory accounting module and other accounting requirements.
- Provide training on IOM inventory accounting, procedures and policies, as necessary.
- Perform other administrative and accounting functions as may be required.
Education
- University degree in in Finance, Accounting or a related field from an accredited academic institution, with three years of relevant professional experience;
- Completed High School degree from an accredited academic institution, with five years of relevant professional experience;
- Certified Public Accountant (CPA) or equivalent an advantage.
Experience
- Experience in the field of accounting (particularly in cost accounting or inventory management), finance, budgeting, audit experience an advantage.
- Knowledge of International Public-Sector Accounting Standards or International Financial Reporting Standards;
- Computer literacy including knowledge of SAP (particularly on Inventory and FI modules) and proficiency in MS Office applications especially MS Excel and MS Access;
- Good analytical and problem-solving skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 7 March 2023. VN Number and Position Title (VN 028/2023 – Financial Reporting Inventory Accountant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted and an offer will be made following the confirmation of funding.