Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the direct supervision of the Sr. Financial Analyst (Team Leader), the Sr. Administrative & Finance Assistant will be responsible and accountable for providing assistance in the health programme monitoring and administrative-finance (PAF) functions of the Global Migration Health Division (MHD) unit based at the Manila (Global) Administrative Center (MAC).
Core Functions / Responsibilities
Financial monitoring and reporting
- Generates financial reports from SAP to produce regular financial monitoring reports using established templates for Migration Health Division projects managed by MHD HQ and MAC.
- Support the Sr Financial Analyst in performing project closure activities and following up with Country Offices in clearing outstanding items.
- Prepares the draft financial reports and presentation materials for submission to the Sr. Financial Analyst for review, prior to submission to the Project Manager (PM) and/or the donor.
- Conduct regular financial reviews of the projects monitored by MHD PAF assigned to the team and liaise with the country office to address review findings/observations.
Fee Setting and Analysis
- Compile databases of past and current IOM service fees of all implementing missions of IOM for Global Health Assessment Projects (GHAP), Canada Pre-Departure Medical Services (Canada PDMS) projects, and any other fee-based projects monitored by MHD PAF, with the supervision of the Sr. Financial Analyst
- Conduct the data-gathering exercise of competitor fees of all implementing missions of IOM for the fee-based projects monitored by MHD PAF.
- Assist in the analysis and comparison of the IOM fees and competitor fees.
- Support with the financial performance analysis of implementing missions of IOM for fee-based projects monitored by MHD PAF.
- Lead the testing of the tools developed by the Sr. Financial Analyst for the fee setting and analysis of fee-based projects.
Administrative Tasks
- Support the PRIMA activation of MHD projects managed in HQ.
- Assist in the development and enhancement of templates, automating management view reports through dashboards, spending review, and financial performance indicator generation.
- Assist in the update of standard operating procedures (SOP), work instruction manuals, and other initiatives within the assigned work areas.
- Organize and manage the filing system of the PAF working documents and reports including the maintenance and management of all medical claim files.
- Assist during an audit, such as supplying the necessary supporting documents, and answering audit queries.
- Perform other related duties that may be assigned.
Education
- University degree in Accounting, Finance, Business Administration, or a related field from an accredited academic institution, with three years of relevant professional experience in the field of accounting, finance, budgeting, pricing, or auditing; or
- Completed High School degree from an accredited academic institution, with five years of relevant professional experience;
- Professional certification such as Certified Public Accountant (CPA) or its equivalent is an advantage.
Experience
- Experience with working for UN organizations or other international development organizations is an advantage.
- Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.
- Experience in pricing and fee-setting is a strong advantage.
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, internal controls and audit/review procedures;
- High level of computer literacy, especially in MS Excel and PowerPoint applications; knowledge of other IT packages and their implementation an advantage;
- Good analytical and problem solving skills with an eye for details;
- Excellent organizational and multi-tasking skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 7 March 2023. VN Number and Position Title (VN 027/2023 – Sr. Administrative and Finance Assistant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted and an offer will be made following the confirmation of funding.