Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Head, Manila Financial Review and Support Services and under the direct supervision of the National Accounting Officer, the successful candidate will be responsible for providing integrated accounting and financial support services to IOM Country Offices (CO) in the specific region including accounting support, month end closure, quality review, project review, and donor financial reporting. The successful candidate will be in-charge in supervising the work of the sub-unit’s function to ensure that deliverables are met.
Core Functions / Responsibilities
- Analyze, interpret accounting policies, and provide guidance to Country (CO) and Regional Offices (RO) in compliance with Financial Management Rules and Procedures (FMRP), Project Handbook, Financial Reporting (Module 5), IPSAS, FAD Alerts and PRISM Financials etc.
- Provide recommendations to Manila Financial Services (MFS), Financial Accounting Division (FAD), Regional Offices and/or Resource Management Officer (RMO)/Chief of Mission (COM) on both procedural and policy improvements and efficiencies in accounting/finance area in coordination with National Accounting Officer.
- Review the work of team members’ periodic checklist review and identify critical issues with considerable financial risks.
- Evaluate COs’ overall performance and identify exceptions on financial transactions in the field of Finance and Resource Management and coordinate recommendation with Regional Offices (RO) on a quarterly basis. Provide appropriate information to ROs and FAD on potential issues with financial and operational risks.
- Assist in escalation to FAD/RO on material findings and/or COs lack of timely action on issues raised.
- Coordinate the timely collection of information in connection with External, Donor and Internal audits. Ensure to the extent possible that audits are completed quickly, efficiently and with the minimum impact on MAC and IOM.
- Evaluate and recommend CO risk profile that is used for the Annual Risk assessment exercise to determine frequency of accounts review in coordination with National Accounting Officer.
- Review donor financial reports completed by the staff prior to submission to donor to ensure conformity with specific donor reporting requirements and in compliance with IOM policies and procedures.
- Monitor and ensure that donor financial reports are reviewed and endorsed within a reasonable timeframe
- Review interest income calculation on projects as required by donor whenever applicable.
- Oversee the project balance reviews performed by the team members and ensure timely coordination with COs.
- Oversee the timely accounts closure of COs and ensure that month-end review procedures are regularly and completely performed.
- Recommend improvement in internal controls and accounting practices based on IOM accounting policies and procedures, IPSAS and best business practices.
- Provide training to COs finance staff on IOM accounting and RAS functions as required. Travel to COs as maybe required in the performance of assigned tasks. Participation in RO and/or COs for regional/country office meetings and trainings.
- Train and develop team members’ knowledge and skills in accounting, audit, and PRISM Financials.
- Supervise team members to ensure complete, timely and smooth operations of sub-unit’s functions.
- Ensure that statistics are maintained for donor reporting, checklist reviews, and monthly account closure.
- Provide guidance during objective setting, supervise progress, and evaluate quarterly and year-end staff performance and goal management.
- Engages with the transition to changes in processes, particularly, but not limited to, new ERP implementation, data cleanup, capacity building, and other related activities to ensure a smooth and effective adaptation to the new processes.
- Evaluate and provide recommendations on issues escalated by RAFs in relation to COs' accounts compliance to IOM internal policies through ERP cloud
- Ensure that the unit is fully staffed and participate in the recruitment process.
- Perform other accounting functions as may be required.
Education
- Completed university degree in Accounting, Finance, or any related field from an accredited academic institution;
- Master’s degree in Accounting or Finance, or a related field from an accredited academic institution; or
- University degree in the above fields with two (2) years of relevant professional experience.
- Must be a Certified Public Accountant (CPA) or equivalent.
Experience
- Experience with international organizations and with the International Public Sector Accounting Standards is desired.
- Experience in SAP/ Oracle is an advantage.
- Supervisory experience is desirable.
- Sound knowledge of accounting systems and International Public Sector Accounting Standards (IPSAS) plus business risk controls, and audit/review procedures.
- Computer literacy including proficiency in MS Office applications
- Good analytical and problem-solving skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managerial Competencies
Leadership
Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others
Creates an enabling environment where staff can contribute their best and develop their potential.
Strategic Thinking and Vision
Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 08 March 2024. VN Number and Position Title (VN 026/2024 National Regional Accounting Officer) should be specified in the SUBJECT field.
For internal candidates, please send in your updated CV and cover letter using your IOM email account for your application to be considered valid.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.