Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of Head, Manila Supply Chain Unit and under the direct supervision of the National Supply Chain Officer (Procurement Support Services Team), the successful candidate will be responsible for assisting and conducting operational and administrative support on ICT procurement.
Core Functions / Responsibilities
- Provide procurement, logistical and administrative support in a timely and efficient manner in the
acquisition of a wide variety of goods and services for efficient field operations.
- Assist in drafting and preparing tender documents (e.g. Invitation to bids, Request for Proposals and Request for Quotations) including bid evaluations based on the nature of the requirements and cost of procurement involved.
- Obtain quotations/proposals and ensure submission within required timeframe.
- Coordinate with end users in the review and evaluation of quotations/proposals against the specifications/terms of reference/statement of work and in consideration of best value for money.
- Prepare case presentation for review and verification of appropriate review bodies, explaining the nature and purpose of the requirement, the procurement process
undertaken, the recommendations and basis for award and ensure full compliance to the IOM Procurement Manual; - Prepare and issue Purchase Orders/Supply or Service Contracts.
- Coordinate and monitor the delivery of procurement requisitions, and perform follow up actions to ensure supplies reach field operations in good and complete order and services delivered according to project implementation schedule.
2. Assist relevant officers in the processing of more complex, higher value purchasing operations. Coordinate distribution of pertinent documents to concerned parties ensure appropriate followup action, etc.
3. Assist on the establishment of Global Long Term Agreements.
4. Research, retrieve and present information from a variety of internal and external sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
5. Coordinate with Information and Communications Technology Division on procurement matters.
6. Prepare procurement monitoring reports and documents as required.
7. Prepare Request for Payment for submission to Accounts Payable Unit for timely processing of payment to vendors.
8. Perform other duties as may be assigned.
Education
- University degree in Business Administration, Management, Logistics, Supply Chain Management or a related field from accredited academic institution, with two (2) years of relevant professional experience; or
- Completed High School degree from accredited academic institution, with four (4) years of relevant
experience.
Experience
- Experience with procurement activities (purchasing, vendor research, etc.).
- Experience conducting cost analyses and developing reports.
- Experience working with suppliers or other third party on day-to-day basis.
- Experience in any UN system or any multicultural organization.
- Proficiency in SAP, MS Office applications such as Work and Excel.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints, accurate and detail-oriented;
- Team player; ability to work effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.