Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of Chief, Manila Financial Services, the direct supervision of the IDF Project Monitoring ad Finance Officer in Manila, and the functional supervision of the IOM Development Fund Administrator in IOM Headquarters, Geneva, and the successful candidate will provide support in the day to day operations and maintenance of the IOM Development Fund systems.
Core Functions / Responsibilities
- Monitor and analyze financial expenditures of all IOM Development Fund active projects against budget and coordinate with implementing IOM missions.
- Provide a project status and preliminary financial analysis of the IOM Development Fund active projects, assist on tracking and follow ups on issues, and recommend escalations.
- Provide an initial review on the budget and financial reports during project budget revisions and extension requests submitted by the Missions for IOM Development Fund approval.
- Review donor financial reports (interim and final reports) and coordinate with missions and Regional Accounting Support focal to finalize reports for IOM Development Fund projects.
- Review project documents and coordinate with relevant units on project activation request submitted by missions for newly funded IOM Development Fund projects.
- Generate and create statistical reports using PRISM and access database for missions, the IOM Development Fund management team and HQ divisions.
- Update and maintain IDF documents in the IOM Development Fund PRIMA, provide assistance to missions and other units on IOM Development Fund PRIMA and PRIMA FOR ALL.
- Coordinate with the PRIMA development team on system enhancements, bugs, and any issues concerning the new system.
- As one of the focal, upload documents and information on the IOM Development Fund intranet site and coordinate for the updating of the IOM Development Fund main website.
- Prepare and coordinate with missions and IOM departments, to inform Permanent Missions of newly approved IOM Development Fund projects.
- Prepare and facilitate project budget entries and assist on IOM Development Fund’s year end closing.
- Monitor ex-post project evaluations of IOM Development Fund projects, establish WBS codes, process evaluation budget entries, and upload completed project evaluation reports in Outlook Ex-post project folder and PRIMA.
- Perform such other duties as may be assigned
Education
- University degree in Accounting, Finance, or a related field from an accredited academic institution with three years of relevant professional experience in management reporting, budgeting and financial analysis;
- Completed High School degree from an accredited academic institution, with five years of relevant professional experience;
- Certified Public Accountant (CPA) or Professional certification as Chartered Accountant or its equivalent an advantage.
Experience
- Professional experience in database management, project monitoring and tracking, or administrative and finance.
- Knowledge in accounting software/ERP; knowledge of SAP an advantage;
- Proficient in MS Office applications
- Proven high level of analytical skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 23 February 2023. VN Number and Position Title (VN 021/2022 – Administrative and Finance Assistant - IOM Development Fund) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted and an offer will be made following the confirmation of funding