Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the National Central Accounting Officer and direct supervision of the Central Accounting Supervisor, the successful candidate will be working closely with the Senior Central Accounting Specialist on global/central accounting functions including providing essential services for the periodic and annual closure of IOM consolidated accounts, performing related controls and financial reporting functions.
Core Functions / Responsibilities
IOM FINANCIAL REPORTING (GLOBAL)
- Assist in preparing and consolidating schedules, appendices and notes for the IOM annual financial report and the quarterly financial management reports in compliance with International Public Sector Accounting Standards (IPSAS) for accurate and timely submission to Finance Accounting
Division (FAD). - Assist in preparing other IOM Global report requirements (e.g. United Nations system wide
financial data reporting exercise)
CENTRAL CLOSING OF ACCOUNTS
- Assist FAD in the year-end and monthly centralized closing of accounts procedures.
- Provide support to the Senior Specialist in capturing the needed data and executing the central closing of accounts exercise which includes but not limited to overhead run, asset depreciation, foreign exchange revaluation, reinstatement, carryforward of accounts to new fiscal year and various adjustments and technical accounting system closing controls and procedures.
CENTRAL FIXED AND INTANGIBLE ASSET ACCOUNTING
- Review asset disposal and transfer forms received from offices. Verify requests, justification and documentations and advise offices as to the correct retirement type option to be used; and any retirement of fixed assets should be taken up in the accounts. Follow up to offices the list of assets approved for retirement that still exists on the asset register and the list of assets that were retired and transferred without proper approval and authorization.
- Review and monitor annual stockade submissions of IOM Assets and Beneficiary Assets from offices to ensure that assets exist, owned by IOM, and duly accounted for.
- Recommend changes and improvements to the Fixed and Intangible assets management policy and procedures as necessary, consistent with IPSAS, to ensure that the necessary internal controls are in place.
- Provide support on adhoc requirements and in the central accounting process of Fixed and
Intangible Asset.
INVENTORY ACCOUNTING (GLOBAL STOCKS)
- Carry out the cost accounting of global warehouse inventories including review of the calculation of moving average price, monitoring and review the working capital related to inventory and provide report to project managers as necessary.
- Follow up complete submission and verify documentations of annual and mid-year stocktake of
warehouse inventory items from warehouse offices to ensure that inventory items exist, owned
by IOM and duly accounted for. - Recommend changes and improvements to the inventory management policy and procedures as
necessary, consistent with IPSAS, to strengthen the necessary internal controls are in place to safeguard IOM warehouse inventory worldwide. - Liaise with the technical team with respect to any required system changes/updates to meet the needs of the organization, as prior approved by FAD and coordinated with GPSU.
PROJECT FINANCIAL REPORTING (GLOBAL)
- Assist in coordinating the proper and timely submissions of Multi-Partner Trust Fund (MPTF), Central Emergency Response Fund (CERF), United Nations Trust Fund for Human Security (UNTFHS), United Nations Population Fund (UNFPA) and United Nations Development – Project Clearing Account - Project Delivery Reports (UNDP-PCA PDR) and donor financial reports, coordinate with missions in all aspects with regards to maintaining IOM central reporting accounts relevant to these funding schemes including financial report clearance, consolidation, upload to donor reporting system, payment request issuance and settlement of refunds.
OTHER RESPONSIBILITIES
- Assist in preparing periodic and ad hoc requests by various internal and external stakeholders.
- Assist in preparing the business requirement and performing testing procedures during development stage for automation of financial reports in the system in view of streamlining the business process. Liaise with the business analysts with respect to any required system changes to meet the needs of the organization, as prior approved by FAD.
- Draft SOPs and Work instruction manuals on the processes being handled.
- Assist in providing needed files and data during audits (internal and external).
- Contribute in making recommendations on both procedural and policy improvements and efficiencies in accounting in the above areas and other financial matters in view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
- Conduct training on IOM accounting, procedures and policies relevant to the team's function, as
necessary. - Assist in managing the team's assigned mailboxes and ticketing tool (Fincoorp).
- Perform other administrative and accounting functions as may be required.
Education
- University degree in Finance, Accounting or relevant field from an accredited academic institution
with three (3) years of relevant work experience. - Certified Public Accountant (CPA) or equivalent is an advantage.
Experience
- Minimum three years of relevant work experience in the field of accounting, finance, budgeting,
audit experience an advantage. - Experience in the field of accounting or finance including the preparation of annual financial
reports and management reports. - Sound knowledge of accounting systems and/or SAP or Oracle plus generally accepted accounting
principles, business risk controls, and audit/review procedures. - Computer literacy including proficiency in MS Office applications; knowledge of other IT packages
and their implementation is an advantage. - Good analytical and problem-solving skills; capable of designing, reviewing and revising business
processes to achieve efficiency.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.