Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the direct supervision of the Human Resources Officer (OSU) and the overall supervision of the Chief, MHRO and, in collaboration with Organizational Design Unit (ODU), Integrated Talent Management Unit (ITMU) at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for the administrative management of positions, organizational units and similar information based on the needs and structure of the organization.
The successful candidate will undertake and coordinate various HR related tasks to support the processes in human resources management including, but not limited to, analysis of processes and workflows, determination of business needs, evaluate standards for quality control in HR transactions, training for internal clients and sharing institutional knowledge for global HR operations.
Core Functions / Responsibilities
- Oversee the implementation of position management activities in the relevant ERP module in close coordination with DHR in Headquarters in accordance with the organization’s designed structure and in consideration of operational activities worldwide.
- Provide recommendations related to position management and coordinate extensively with Regional Offices, ODU, and the Panama Administrative Center (PAC), taking into account staff regulations, rules, instructions, procedures, and best practices.
- Monitor the inventory of Post Descriptions (PD) for positions in the Professional Category and General Service in Geneva to ensure it is complete and regularly updated. Whenever needed, coordinate missing PDs with the relevant units and respond to requests from Auditors, MHRO units, ITMU, Regional Offices, or Country Offices in a timely manner.
- Monitor the centralized process of creation and updated of core positions in coordination with ODU and Budget, as well as tenured and limited positions in coordination with Policy Unit and ITMU.
- Oversee the administration of the Organizational Management module in the relevant ERP including verifying documentation related to new positions, reclassifications, and transfers to ensure accuracy and timeliness of personnel actions.
- Monitor the information in the performance management system, to ensure the reporting lines are aligned with the organizational structure and the information in the relevant ERP module.
- Monitor requests for new duty stations as requested by the Country and Regional Offices, to ensure they are aligned with ICSC hardship classification, and the Staff Security measures before they are endorsed for upload into the ERP.
- Assess the training needs, priorities and plans to ensure processes related to position management and similar matters are followed correctly in collaboration with MHRO units, ODU in Geneva and PAC, and Staff Development and Learning (SDL) Unit.
- Oversee the preparation of reports pertaining to position management, organizational structures and any other information necessary for human resources initiatives and budgeting.
- Troubleshoot end-user issues as necessary and perform assigned User Support activities related to the position management in the ERP or any other technological initiatives.
- Participate in the preparation of documentation and participate in the development of Standard Operating Procedures (SOPs), guidelines, manuals, process flows, presentations and organizational charts, as required.
- Perform other related duties as assigned.
Education
- Bachelor’s degree in Human Resources, Business Administration, Organizational Management, Psychology or related field with four years of relevant professional experience; or,
- Master’s degree in above or related field with two years of relevant professional experience.
Experience
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Previous work experience Human Resources Management with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- Experience in HR operations, more specifically in organizational management and exposure to UN/IOM HR rules and policies, is an asset.
- Knowledge of the Microsoft Office Suite.
- Excellent communications skills, both oral and written.
- Ability to analyse HR policies and processes.
- Understanding of the organization, its processes, procedures, rules and regulations.
- Time management skills.
- Ability to stay organized while balancing multiple priorities.
- Ability to analyze information and processes, identify problems and develop effective solutions and strategies.
- Commitment to providing exceptional service and support to staff members.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Managerial Competencies
Empowering others
Creates an enabling environment where staff can contribute their best and develop their potential.
Leadership
Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Strategic Thinking and Vision
Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 22 February 2023. VN Number and Position Title (VN 018/2022 – National HR Officer (Position Management)) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted and an offer will be made following the confirmation of funding