Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the direct supervision of the PMU Supervisor, the Programme Finance Assistant will be providing finance and administrative support to the Project Monitoring Unit. He/she will be given financial planning, monitoring, analysis, and reporting tasks, statistical reporting, and administrative support functions related to the global programmes monitored by the Project Monitoring Unit.
Core Functions / Responsibilities
Financial Monitoring and Reporting
- Generate financial and statistics reports.
- Prepare quarterly and annual expense reports in the donor required format.
- Assist in the analysis of actual expense versus approved budget.
- Prepare the reconciliation of quarterly expenditure report against accounting system balance for interest computation.
- Review monthly project expense as well as revenue transactions, to ensure correct account codes and project codes used, and monitor expenses against approved budget.
- Assist in the staff cost (projectization) monitoring and other staffing review.
- Review and clean-up of long outstanding commitments.
- Communicate with IOM field offices, MAC and HQ regarding budgetary and expense issues. Monitor office response and continuously follow-up unresolved issues.
Annual and Mid-year Budget Preparation
- Review and analyze budget requests submitted by IOM field offices, highlighting major changes compared to previous year’s budget and previous year’s actual expenses.
- Assist in the preparation of the budget package for submission to donor.
- Prepare supporting schedules, analysis, and review materials for management and HQ
- Review revised budget submitted by IOM field offices and assist in the preparation of consolidated budget.
- Assist in the upload of budgets into the system.
Other tasks
- Prepare year-end schedules and reporting requirements for submission to HQ.
- Update the work instructions manual relevant to the tasks assigned, subject to review of supervisor.
- Provide assistance to staff assigned to other global projects managed by the unit.
- Create new project codes in the system.
- Review and summarize all issues encountered in creating new project codes in the system and relay to supervisor.
- Provide general administrative support related to the preparation of budget and donor reporting packages, and ensuring timely dispatch of reports to HQ units, project managers, and the donor.
- Perform other related tasks as may be assigned.
Education
- University degree in Accounting from an accredited academic institution, with five years of relevant professional experience in the field of accounting, financial analysis, budgeting, or auditing
- Completed High school degree from an accredited academic institution, with five years of relevant professional experience
- Preferably a Certified Public Accountant (CPA) or equivalent
Experience
- Experience in audit an advantage
- Sound knowledge of SAP accounting systems, generally accepted accounting principles, and internal controls, an advantage
- Ability to write narrative reports and variance analysis reports, draft correspondence and communicate effectively in English
- Computer literacy including proficiency in MS Office applications;
- Good analytical and problem-solving skills
- Excellent organizational skills with the ability to manage multiple tasks under time constraints
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 28 February 2023. VN Number and Position Title (VN 017/2022 – Programme Finance Assistant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted and an offer will be made following the confirmation of funding