Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Head of the (Global) Recruitment unit, direct supervision of the Senior Human Resources Officer (Global Deployment Roster), and in collaboration with the (Global) recruitment team and relevant units at Headquarters, the relevant ICT Officer assigned to the Deployment Roster and the Administrative Centre, the successful candidate will provide technical support for short-term deployment opportunities managed through the Global Deployment Roster. The successful candidate is expected to be the overall focal point for day-to-day operational questions on the Deployment Roster.
Core Functions / Responsibilities
- Review the functioning of the Deployment Roster to ensure a pipeline of qualified candidates is available for rapid deployments.
- Contribute in the identification of critical organizational roles, especially in the context of emergencies; actively source for qualified candidates to ensure the existence of updated talent pipelines to feed deployments on related opportunities.
- Participate in recruitment events, webinars aiming at creating social media presence and identifying potential candidates.
- Monitor opportunities on the Roster, liaising with requestors regularly to ensure the platform is constantly updated.
- Monitor pending vetting processes regularly, proactively reaching out to vetting experts to ensure a timely evaluation of applicants.
- Partner with hiring offices in a way that helps anticipate bottlenecks in order to keep the target in terms of recruitment metrics.
- Manage the Deployment Roster mailbox, answering queries and providing users with a timely and efficient support.
- Coordinate the appointment of Country and Region focal points and requestors, ensuring deputies’ contextual selection to avoid any disruptions.
- Coordinate regular sessions with hiring offices to ensure the vetting of candidates’ skills.
- Plan and conduct regular outreach sessions for the global Deployment Roster to inform potential candidates and hiring offices.
- In collaboration with the National Human resources office (RecOps), contribute to process improvement and the development of talent- related processes, practices, and tactics especially those pertaining to building and nurturing the deployment pipeline.
- Liaise with ICT to ensure the smooth functioning of the Deployment Roster and address issues at short notice.
- Support the development of knowledge and information management related to recruitment activities and talent pipelines. Produce/ maintain knowledge products -repository, Standards Operating Procedures on the deployment roster for various stakeholders in collaboration with ICT-, templates, etc.- to facilitate replication of good practices and learning. Train/coach new staff and contribute to continuous capacity-building for existing staff in the Team.
- Provide input to the preparation of periodic statistical reports. Prepare special reports, briefs and presentations in the area of recruitment. Support in collecting information for internal and external audits, verification requests, etc.
- Promote a consistent, fair and transparent application/implementation of recruitment and HR policies.
- Keep abreast of best practices and related technological tools and participate in the definition of revised or new business requirements for existing Applicant Tracking System with the view of enhancing integration. Partner with relevant stakeholders including ICT in order to contribute in streamlining the talent pipeline process and enhancing the Deployment Roster.
- Perform such other duties as may be assigned.
Education
- Master’s degree in Human Resources, Business Administration, Industrial and Organizational Psychology, Social Sciences or a related field from an accredited academic institution with relevant experience.
- University degree in the above fields from an accredited academic institution with two (2) years of
relevant professional experience.
Experience
- Working experience in fast-paced environments is required;
- Experience in talent acquisition, talent management, staff development, performance management is required.
- Experience in supervising a team is required.
- Experience in sourcing and attraction, and recruitment marketing.
- Experience in supporting roles in a global shared service center or multi-countries operations supervising a team is highly desirable.
- Familiarity with Oracle Recruiting is desirable. Familiarity with the UN common system or similar systems is an advantage.
- Ability to prepare clear and concise reports.
- Ability to design and implement innovative HR programs within a fast paced, evolving, and wide organizational setting.
- High degree of cultural awareness; sound analytical skills; resilience; Demonstrated ability to identify issues, proactively formulate advice and analysis, draw conclusions and recommendations on a wide range of HR-related matters.
- Ability to exercise the highest level of discretion and tact
- Excellent client orientation, and interpersonal and organizational skills.
- Excellent ability in building and nurturing networks.
- High degree of computer literacy is required; good knowledge of MS Office suite, SAP, Success Factor or other applicant tracking system.
- Excellent ability sharing knowledge and coordinating information across different Units; Demonstrated ability to work with minimal supervision and demonstrate high level of initiative, perseverance, and professional commitment to achieve high-quality results.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managerial Competencies
Leadership
Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others
Creates an enabling environment where staff can contribute their best and develop their potential.
Strategic Thinking and Vision
Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.