Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Resource Management (RM) - HR Support Unit provides human resources assistance to all national staff members within the Manila Administrative Centre (MAC), Philippines. These services include but are not limited to recruitment and selection of staff and non-staff, contracts management, personnel action preparation, benefits and entitlements processing, attendance and timekeeping, performance management, staff development and HR policy implementation in coordination with the Human
Resources Advisory Services in Panama and Human Resources Management in Geneva, Switzerland.
Under the overall supervision of the National Human Resources Officer and the direct supervision of the HR Specialist (Recruitment), the successful candidate will be responsible and accountable for the effective and timely human resources administration support for all local staff and non-staff in the Manila (Global) Administrative Centre (MAC). Specifically, the successful candidate will assist with the following functions.
Core Functions / Responsibilities
1. Provide general recruitment assistance including but not limited to the following:
- Assist in sending out various communications including but not limited to interview and exam invites to the longlisted and shortlisted candidates, EOD notification to relevant units and EOD details to incoming staff members along with the PD and contract.
- Assist in sorting applications in the recruitment (HR Manila) mailbox.
- Assist in the posting job advertisements on various platforms, including creation and e-send out of weekly vacancy announcements in coordination with the HR Specialist (Recruitment).
- Assist with the timely routing of complete recruitment documents in coordination with the HR Specialist (Recruitment)
- Coordinate request for list of referees. Send-out and collect feedback as part of the candidate’s character reference check, including the completion of the IOM’s Global Clear Check.
- Assist with the monitoring, review, completion and validation of incoming staff members’ requirements checklist including follow-up of pending requirements prior to onboarding formalities.
- Assist with the data input on the recruitment tracker in coordination with the HR Specialist (Recruitment).
- Assist with the review and routing of recruitment-related documents. Ensure that supporting documents are complete.
2. Act as focal point for the recruitment of interns
- Support the end-to-end recruitment process from receiving of request, screening of applications, interviewing and selection offer.
- Ensure compliance of pre-employment requirements.
- Facilitate orientation and other on-boarding preparations.
3. Coordinate with the MACHR Administration team on the endorsement of the Entry on Duty (EOD) EOD or promotion documents of the staff.
4. Liaise with other units for recruitment-related processes (e.g. ID application, building access, OIPA, reimbursements, medical clearance, MSP admission, etc.). and Purchase Requisition (PR) preparation.
5. Assist with the HR data management through scanning, labelling and e-filing of documents. Ensure completeness of archived and up-to-date HR documents, following the set naming convention.
6. Coordinate with the Graphic Designer with MACHR kiosk management and screensavers materials for staff’ viewing.
7. Assist in MAC HR organized events.
8. Assist in the preparation and update of any HR related reports, as deemed necessary.
9. Perform other tasks as may be assigned by the supervisor.
Education
- University degree in Psychology, Human Resource, Management or a related field from an accredited academic institution, with one year of relevant professional experience.
- Completed High School degree from an accredited academic institution, with three years of relevant professional experience.
- Certificate on human resources an advantage.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience in providing administrative support in human resources.
- Experience in assisting high-quality, detail-oriented HR reports generation and monitoring tools.
- Experience working in any multicultural organization and/or UN system, an advantage.
- Proficient in using MS Office applications.
- Excellent knowledge in Microsoft Excel.
- Working knowledge with different collaboration platforms (e.g. SharePoint, Teams etc.).
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.