Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the National Central Accounting Officer and the direct supervision of the CAS-General Accounting Supervisor, the successful candidate will be responsible for Accounts Receivable and Revenue recording, Customer downpayments clearing, monitoring and reporting and other general accounting functions.
Core Functions / Responsibilities
Recording of Revenue, Accounts Receivable and Other Transactions
- Facilitate and analyze received funds for:
- projects under US Government Payment Management System (PMS-drawdowns)
- projects with no issued payment request or invoice
- partial receipts of accrued revenue
- Monitor clearing of Down Payment from Customers and unallocated receipts. Follow-up Offices on the project code and/or coordinate with Project ID and PIU (Project Information Unit) on a timely basis.
- Assist in revenue accrual and accounts receivable (AR) setup based on donor invoice and Projects under US Government Payment Management System (PMS-draw downs)
- Send queries to offices on project code for expected funds and send notification to MTS or TSY on a timely basis
- Process donations collected from Private Sector.
- Monitor the “Revenue Mailbox” for payment request / invoice issued to donors, incoming funds, and other requests from HQ and Offices worldwide.
- Manage and monitor CAS-Revenue tickets in FinCoorP.
- Maintain a secure and organized filing system of accrual, receipt and Special Revenue entries.
- Serve as support for UN Levy accounting and reporting.
Preparation of Schedules for the Financial Management Report (FMR) and Other Reports
- Draft Quarterly FMR Schedule 5 –Unidentified Deposits in Customer downpayment.
- Prepare Customer downpayment monitoring report monthly and as requested during year-end closing
Others
- Generate monthly AR aging report and prepare AR follow-up monitoring sheet.
- Coordinate and follow up with Project Managers and field Finance contacts on long outstanding AR and update status.
- Support during audits (internal and external) on preparation of schedules and help to resolve queries on revenue and accounts receivable areas.
- Perform other accounting functions as may be required
Education
- University degree in Finance, Accounting or relevant field from an accredited academic institution, with two years of relevant professional experience preferably in the field of accounting or finance, audit experience would be an advantage; or
- Completed High School Degree from an accredited academic institution with four years of relevant professional experience.
- Certified Public Accountant (CPA) or equivalent.
Experience
- Experience in the field of Finance and Accounting.
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, internal controls and audit/review procedures;
- Computer literacy including proficiency in MS Office applications.
- Good analytical and problem-solving skills; capable of designing, reviewing and revising business processes to achieve efficiency.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 10 February 2023. Reference code and Position Title (VN 013/2023 – General Accounting Assistant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.