Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Chief, Manila Financial Services and under the direct supervision of the National Accounting Officer, the successful candidate will be responsible for providing integrated accounting and financial support services to IOM Country Offices (CO) in the specific region including accounting support, month end closure, quality review, project review, and donor financial reporting. She/he will be in-charge in supervising the work of the sub-unit’s function to ensure that deliverables are met.
Core Functions / Responsibilities
General Accounting Work
- Provide support and guidance to Country Offices (CO) on accounting/financial matters (e.g. compliance with Accounting Procedures for IOM Field Offices, Project Development Handbook - Module 5, IPSAS and PRISM Financials etc.).
- Assist in making recommendations to MAC Financial Services, Accounting Division (ACO), and/or Resource Management Officer (RMO)/Chief of Mission (COM) on both procedural and policy improvements and efficiencies in accounting/finance area.
- Evaluate Country Offices' overall performance in the field of Finance and Resource Management and coordinate recommendation with Regional Offices (RO) on a quarterly basis.
- Coordinate the timely collection of documents in connection with External, Donor and Internal audits. Ensure to the extent possible that audits are completed quickly, efficiently and with the minimum impact on MAC and IOM.
- rain and develop team members’ knowledge and skills in accounting, audit and PRISM Financials.
- Supervise team members to ensure complete, timely and smooth operations of sub unit’s functions.
- Ensure that statistics are maintained for donor reporting, checklist reviews, and monthly account closure.
Checklist and Payroll Review
- Schedule and plan to ensure that all assigned COs undergo checklist and payroll reviews during the year and that minimum requirements for number of reviews are met based on the risk profile and timely coordinated.
- Review the work of team members and ensure that checklist and payroll review procedures are completed satisfactorily.
- Assess risk profile of COs based on latest review.
- Monitor that all exceptions noted in the review are clarified and/or corrected on a timely basis.
- For assigned COs, review and analyze trial balance and accounting returns (including bank/cash books, vendor accounts, Purchase Orders, Assets, payroll, etc.) to ensure that accounts are valid, complete and fairly presented. With additional review procedure such as review of educational grants, separated/retired staff, vendor duplication, surprise cash counts, adherence to correct business process for POs/assets, monitoring of ZRMED including locking and unlocking for closed period.
- Summarize findings noted during the review and recommend corrective actions to be taken.
- Continuous follow-up of unresolved issues until expected results are achieved.
- Escalate to ACO or Regional Office (RO) any material findings noted.
- Provide checklist review results to Office of Inspector General (OIG) whenever applicable.
Donor Financial Report Review and Endorsement
- Review donor financial reports completed by the staff prior to endorsement. Oversee the work of staff during all phases of the review and coordination of reports.
- Monitor and ensure that donor financial reports are reviewed and endorsed within a reasonable timeframe.
- For assigned COs, review and analyze donor financial reports to ensure compliance with donor agreement (budget, interest, funding, etc.) and reports are reconciled with PRISM Financials prior to donor submission.
- Calculate interest and provide certification for interest earned whenever applicable.
- Coordinate with other departments (ROs and International Development Fund) to ensure conformity with specific donor reporting requirements.
- Ensure compliance with donor reporting checklist.
- Maintain statistics of donor financials reports endorsed.
Project Reviews
- Oversee the project reviews performed by the team members and ensure timely coordination.
- For assigned COs, analyze project balances to ensure that expenditure are within confirmed funding, revenue is recognized timely, reporting requirements are met and projects with potential deficit are detected.
- Summarize findings noted and coordinate with CO, RO, Prism Central Support Team (PCST), Revenue and ACO for appropriate action.
- Continuous follow-up of unresolved issues until expected results are achieved.
- Facilitate and monitor closure of completed projects in PRISM.
- Continuous update of project recap files for submission to ACO.
Month-end Closing Procedures
- Oversee the timely accounts closure of COs and follow up as necessary.
- Ensure that month-end procedures are regularly and completely performed.
- Monitor the clearance of suspense, transit and clearing accounts.
- Monitor timely receipt and completeness of accounting returns.
- Review accounting/adjusting entries prepared by staff and ensure validity and accuracy before posting in PRISM Financials.
- For assigned COs, review and analyze month end balances and coordinate with
RMO/finance staff on exceptions noted.
- Review and analyze CO's monthly accounts submission, enter into Prism via ZRMED and coordinate findings with offices.
Quality Review of Accounts/Vouchers
- Perform quality review of accounts and summarize exceptions, deviations and errors which will be shared with COMs, ACO and OIG.
- Recommend improvement in internal controls and accounting practices based on IOM accounting policies and procedures, generally accepted accounting principles and best business practices.
Others
- Provide training to COs finance staff on IOM accounting and PRISM Financial as required.
- Travel to COs as maybe required in the performance of assigned tasks.
- Perform other accounting functions as may be required.
- Assume responsibilities/workload of staff on TDY to ensures that the deliverables are not affected.
- Provide guidance during objective setting, supervise progress and evaluate staff performance during midpoint and final stage of Staff Evaluation System (SES)
- Ensure timely upload and completeness of endorsed financial reports, Periodic Checklist Reviews and Project Reviews to SharePoint.
Education
- University degree in Accounting, Finance or a related field from an accredited academic institution with five (5) years relevant working experience in the field of accounting or finance;
- Completed High School degree from an accredited academic institution, with seven (7) years of relevant professional experience;
- Must be Certified Public Accountant (CPA) or equivalent.
Experience
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, business risk controls, and audit/review procedures;
- Computer literacy including proficiency in MS Office applications;
- Supervisory experience is desirable;
- Good analytical and problem-solving skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.