Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Payroll Manager and the direct supervision of the National Payroll Officer, the successful candidate will act as a payroll specialist to support the unit in the timely and accurate processing of the payroll for locally recruited staff worldwide.
Core Functions / Responsibilities
- Run the payroll for all locally recruited staff worldwide.
- Generate and provide relevant payroll reports to mission focal points after each run for their review, correction, and other relevant actions; and make sure all necessary actions are acted upon for the payroll run.
- Generate and verify the final payroll reports for approval and closing of the payroll period. Provide relevant reports to missions for file.
- Generate and review/reconcile the final accounting file.
- Ensure that separations are cleared and accountabilities are settled before release of the final payments.
- Check the accuracy and validity of input calculations/coding to ensure that such entries are in line with staff and financial rules and/or other administrative issuance.
- Verify and update salary scales, allowances and other payroll master data as well as banking details in the ERP payroll module.
- Maintain statistical reports and queries; check electronic data output and take corrective measures in case errors are identified. These involve payroll reports, earnings and deduction registers, pay slips, and payment details.
- Reconcile accounts monthly or periodically by monitoring and clearing open items related to staff members entitlements, follow up with the staff members to ensure prompt recovery of any amounts due to the organisations.
- Work closely with colleagues in the unit to promptly address queries, concerns, and issues related to staff salary.
- Run and verify reports, prepare calculations, make/amend data entries.
- Take action from planned, unexpected or exceptional changes in relevant policies which alter the usual business processes. Propose actions and changes to supervisor as required
- Help develop tools/matrix to automate and facilitate the work of the unit.
- Work closely with OSU and ITC on business requirements for system development, or enhancement.
- Stay abreast of changes in human resources policies as they relate to benefits and allowances.
- Perform other related duties as required.
Education
- Completed university degree in Finance, Accounting or a related field from an accredited academic institution with four (4) years of relevant work experience; or,
- High-school diploma with six (6) years of relevant work experience.
- Certification as a Certified Public Accountant (CPA) an advantage.
Experience
- Experience in direct payroll functions, preferably in a corporate payroll operation with knowledge of banking and accounting systems, generally accepted accounting principles, business risk controls;
- Experience with SAP HR and payroll system and applications, an advantage.
- Thorough working knowledge of payroll systems and procedures, salary calculations and accounting made through payroll systems.
- IT-ERP (Enterprise Resource Planning) Functional Knowledge an advantage.
- High level of computer literacy.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 7 Mar 2024. VN Number and Position Title (VN 004/2024 Sr. Payroll Administrator) should be specified in the SUBJECT field.
For internal candidates, please send in your updated CV and cover letter using your IOM email account for your application to be considered valid.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.