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Who we are
WHO WE AREThe International Organization for Migration (IOM) is part of the United Nations System as the leading inter-governmental organization promoting since 1951 humane and orderly migration for the benefit of all, with 175 member states and a presence in 171 countries.
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Our Work
Our WorkAs the leading inter-governmental organization promoting since 1951 humane and orderly migration, IOM plays a key role to support the achievement of the 2030 Agenda through different areas of intervention that connect both humanitarian assistance and sustainable development.
What We Do
What We Do
Partnerships
Partnerships
Highlights
Highlights
- Where we work
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Take Action
Take Action
Work with us
Work with us
Get involved
Get involved
- Data and Research
- 2030 Agenda
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Working under the overall direction of the Sr. Resources Management Officer and direct supervision of the National Common Services Officer, the intern will assist with the operational activities of MAC Resource Management - Common Services/Administrative Unit.
Core Functions / Responsibilities
- Assist in providing general administrative support.
- Prepare purchase requests and requests for payments.
- Receive calls and visitors.
- Monitor office and cleaning supplies.
- Assist in IOM ID creation.
- Prepare and update Common Services-related reports and summaries as deemed necessary.
- Perform other related duties as may be assigned by the supervisor.
Education
- University degree in Business administration or any related field from an accredited academic institution.
Experience
- Experience in office administrative work.
- Experience in the usage of Microsoft 365 (MS word, Excel, Power Point, SharePoint, One Drive).
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 21 Dec 2023. VN Number and Position Title (INT 002/2023 – Common Services Intern) should be specified in the SUBJECT field.
For internal candidates, please send in your updated CV and cover letter using your IOM email account for your application to be considered valid.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.