Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the direct supervision of the Regional Accounting Supervisor and overall supervision of the RAS National Accounting Officer, the successful candidate will be responsible to provide support on the review of Office accounts as may be assigned to ensure compliance with IOM’s overall accounting regulations, rules, policies and procedures.
Core Functions / Responsibilities
General Accounting Work
- Provide support and guidance to assigned Country Offices (CO) on accounting, financial and project matters (e.g. compliance with Financial Management Rules and Procedures (FMRP), Project Development Handbook – Module 5, IPSAS and PRISM Financials, etc.);
- Assist in making recommendations to MAC Financial Services, Finance and Accounting Division (FAD), Regional Offices and/or Resource Management Officer (RMO)/Chief of Mission (COM) on both procedural and policy improvements and efficiencies in accounting/finance area;
- Escalate critical findings and provide status to RAS Supervisor or RAS Unit Head, FAD or Regional Office (RO), as applicable;
- Perform evaluation of Office performance as part of yearly Risk assessment;
- Assess annually the performance of Offices and the related risk factors to determine the financial risk assessment of COs;
- Assist with External and Internal audit requirements.
Accounts Checklist Review
- Review and analyze the trial balance of assigned COs (i.e. bank/cash books, vendor accounts, purchase orders, assets, VAT, suspense accounts, etc.) to ensure that accounts comply with IOM’s established policies and procedures;
- Evaluate/identify exceptions, deviations, errors and critical issues noted during the review, summarize and communicate findings to relevant Finance, RMO and CoM;
- Recommend corrective actions and improvements to be taken in line with IOM policies and procedures to relevant Finance, RMO and CoM;
- Ensure that checklist reviews are performed based on the annual plan and that minimum requirements for the number of reviews are met and timely coordinated.
Month-End Closing Procedures
- Monitor and assist in the clearance of suspense accounts and completeness of payroll posting;
- Provide guidance to COs on subjects related to closing of accounts and analyze issues and errors encountered;
- Facilitate COs requests for extension of access and coordinate with Regional Accounting Supervisor.
Accounting Returns Validation
- Monitor timely receipt and completeness of monthend documents;
- Check monthend documents of assigned COs to ensure compliance with established standards and coordinate exceptions noted;
- Input cash and bank data in PRISM to ensure complete and timely information as regards to cash and bank reconciliation status of Offices.
Others
- Provide trainings as may be required;
- Travel to COs as may be required in the performance of assigned tasks;
- Perform other accounting functions as may be required.
Education
- University degree in Finance or Accounting or a related field from an accredited academic institution with 2 years of relevant professional experience;
- Certified Public Accountant (CPA) or equivalent is an advantage.
Experience
- Sound knowledge of accounting systems and/or SAP;
- Experience in audit an advantage;
- Computer literacy including proficiency in MS Office applications;
- Knowledge in internal controls and accounting principles;
- Knowledge in accounting and financial reporting system of IOM is an advantage;
- Good analytical and problem-solving skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 2 February 2023. Reference code and Position Title (DR 048/2022 – Accountant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.