Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall guidance and supervision of the Sr. Resources Management Officer (SRMO) and the direct supervision of the National Accounts Payable Officer, the successful candidate will be responsible and accountable for the accounting and finance functions of the Manila (Global) Administrative Centre which primarily involve the Liability and Expense accounts.
Core Functions / Responsibilities
1. Review payment requests in the Online Invoice Payable Application and the necessary accounting entries in the ERP/accounting system. Ensure the following:
- claims are valid, specifically that services/goods have been rendered/received, except for advance payments.
- supporting documents are complete, valid and approved.
- values are accurate and missing information, if any, are obtained from concerned units or staff members.
- account code(s) and/or WBS are accurately assigned.
2. Process Daily Subsistence Allowance (DSA) advance and Travel Expense Claim (TEC) settlement. Record and clear staff vendor account in SAP.
3. Monitor Staff Travel related TORs, to ensure timely ticket updates in IGator, and reconcile the charging in SAP (PRISM). Perform quarterly follow-ups of outstanding air ticket refunds, and related charging to WBS codes upon clearing.
4. Record asset entries in SAP which include blocking, deletion, transfer and acquisition.
5. Validate petty cash fund liquidation/replenishment for MAC units at least every month-end, and encode the entries in SAP including related Staff Vendor Account clearings.
6. Assist in maintaining and reconciling telecommunication accounts (Globe, Smart, PLDT) to achieve correct billings.
7. Assist in routing RFPs to the approving signatories and once approved, endorsement to the relevant receiving units.
8. Perform monthly closing of the books which include bank reconciliation, review, follow-up and/or coordinate old outstanding vendor items with concerned staff/unit. Recording of monthly amortization, adjusting/reclassifying entries and review/clear general ledger suspense accounts.
9. Assist in the monitoring of Materials Management and Assets in SAP (PRISM), and coordinate with colleagues to resolve long outstanding open items and issues.
10. Coordinate with Sr. Accountant/Finance Assistant any updates in vendor details specifically in bank details to ensure correctness of payments/wire transfers.
11. Attend to payment inquiries and reconcile supplier/vendor accounts, as necessary.
12. Maintain an organized, systematic and digitized filing of RFPs/documents on a monthly basis.
13. Scan/photocopy vouchers and its supporting documents as requested by other missions or departments.
14. Perform such other duties as may be assigned.
Education
- University degree in Finance, Accounting or relevant field from an accredited academic institution, with two (2) years of relevant professional experience, preferably in the field of accounting or finance, audit experience would be an advantage; or,
- Completed High School Degree from an accredited academic institution, with four (4) years of relevant professional experience.
Experience
- Experience in accounting and auditing.
- High level of computer literacy, especially in MS Excel application.
- Working knowledge in SAP.
- Experience in the UN system or international/multicultural environment an advantage.
- High degree of analytical and problem-solving skills, including the ability to analyze financial information and accounting entries, examine documentation and reconcile discrepancies.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 27 Oct 2023. VN Number and Position Title (DR 033/2023 – Accountant) should be specified in the SUBJECT field.
For internal candidates, please send in your updated CV and cover letter using your IOM email account for your application to be considered valid.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.