Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
The IOM Global Teleradiology Center based IOM Manila (Global) Administrative Center, provides global Teleradiology services, Quality control and Global Radiology related technical support to IOM field operations and non-IOM panel sites with a purpose to standardize and optimize the quality of the Radiology services in migration health.
Under the direct supervision of the International Radiologist the Teleradiology Unit, MAC and the overall administrative and technical supervision of the senior Global Radiology coordinator managing, in MAC, the successful candidate will provide the IOM Teleradiology Center users the following duties and responsibilities:
Core Functions / Responsibilities
- Provide timely & properly upload to eMedical system the Chest x-ray (CXR) images of Migrant health assessment cases sent from panel sites in different countries and read by The Teleradiology Center.
- Cross check the identification of the CXRs of immigrants and refugees sent to the Teleradiology Center for reading including full name, ID, age, sex and date of birth before uploading the image to eMedical, to prevent substitution.
- Coordinate and with IOM field country operations and non-IOM panel sites and provide real time support through chat system and emails for information communication, notification, correcting bio-data errors, guiding the staff on standard bio-data formats and reporting purposes.
- Coordinate with the Teleradiology systems administrators for cases with issue, which need Teleradiology system checking and require actions in the Teleradiology systems.
- Coordinate with Teleradiology radiologists for notifying them when image uploading is complete, following up any pending tasks, and other related information communications.
- Assist the IOM Teleradiology Radiologist in copying the X-ray reports to eMedical, when needed.
- Ensure all the chest x-ray send from the field operations are read and submitted to the system by checking the data in the Teleradiology systems and eMedical and following up with the respective radiologists or field operations as needed.
- Prepare the daily summary of x-ray statistical reports and eMedical submissions, share to the field operations.
- Update the daily records/files and file the records in shared folders with complete, correct bio-data, and in a timely manner.
- Coordinate with the staff in IOM Teleradiology Center and other units when necessary for getting more information.
- Provide assistance to the Teleradiology Administrative Assistant, for logistic work, keeping track of consumables in the unit and data reporting, and related things as needed.
- Scan, photocopy and file medical documents as required.
- Provide support during weekends, holidays or outside working hours as well as “stand-by” focal on a rotation basis as may be requested.
- Perform such other duties as may be assigned.
Education
- Completed university degree in Business Administration, Psychology, Science, Information Technology or any related field from an accredited academic institution with minimum two years of relevant work experience.
- Completed High School degree with four years of relevant experience.
Experience
- Relevant work experience in administrative, quality assurance, use of databases and software applications, and statistical record keeping capacity.
- Experience with digital radiology and Teleradiology systems an advantage;
- Experience in Migration health work, screening health assessments and eHealth/eMedical services an advantage.
- Comprehensive computer skills in Microsoft Office especially Excel.
- Good communication and customer service skill.
- Advanced computer knowledge an advantage.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 27 Oct 2023. VN Number and Position Title (DR 040-041/2023 – Teleradiology Medical Assistant) should be specified in the SUBJECT field.
For internal candidates, please send in your updated CV and cover letter using your IOM email account for your application to be considered valid.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.