Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the direct supervision of the PMU Supervisor, the successful candidate will be providing finance and administrative support to the Project Monitoring Unit. The successful candidate will be given financial planning, monitoring, analysis and reporting tasks, statistical reporting, and administrative support functions related to the global programmes monitored by the Project Monitoring Unit.
Core Functions / Responsibilities
1. Project Activation and Maintenance
- Modify as instructed the data elements in Project Structure (PS), Grants Management (GM) and Funds Management (FM) before release.
- Activate projects in PRISM/SAP and PRIMA.
- review WBS structure in Project System (PS) module.
- create within Grants Management (GM) module of grant and sponsored programs.
- create fund and funded programs within Funds Management (FM) module.
- review project structure and modify as required to ensure that specific Donor reporting.
- requirements will be achieved in close coordination with the respective reviewer from project activation team.
- ensure integrity of cross modular data integration (PS, FM & GM) and correct nomenclature.
- upon validation and activation of project in PRISM, activate the respective project in PRIMA to send the related notification to all stakeholders.
2. Master Data Creation and Maintenance
- Create new vendor records and update current vendor master records–Staff Vendors, Air– Ticket and Beneficiary Group Accounts.
- Create revenue lines for existing and newly activated in close coordination with project activation team, central accounting support and head of PCST.
- Create, modify, and close projects in PRISM/SAP on a per request basis. Upon endorsement from authorized officials, inform relevant persons and departments.
- Update as required the budget revisions, additional funding and other master data fields including change log.
- Ensure assigned tickets in FinCoorP are handled timely, monitored and follow-up/escalation are adhered consistently.
- Perform other administrative, system and accounting functions as may be required.
3. Perform other related functions that may be assigned by the supervisor.
Education
- University degree in Accounting, Finance, or a related field from an accredited academic institution with two (2) years of relevant professional experience; or,
- Completed High School Degree from an accredited academic institution, with four years of relevant professional experience.
Experience
- Experience in the field of Accounting, Finance or Information Systems.
- Knowledge of accounting systems particularly SAP/Oracle and the generally accepted accounting principles and internal controls.
- Computer literacy including proficiency in MS Office applications.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 17 Nov 2023. VN Number and Position Title (DR039/2023 Finance Assistant (PCST)) should be specified in the SUBJECT field.
For internal candidates, please send in your updated CV and cover letter using your IOM email account for your application to be considered valid.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.