Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the direct supervision of the National Central Accounting Officer and overall supervision of Head MFRS, the successful candidate will be responsible and accountable primarily in recording, monitoring, and preparing financial management report related to Revenue, Claims and Accounts Receivable, and Data Cleaning for Business Transformation as well as assist in the smooth transition to the new ERP.
Core Functions / Responsibilities
Recording of Revenue, Accounts Receivable and Other Transactions
Facilitate and analyze revenue accrual and accounts receivable (AR) setup for:
- Submitted payment request and invoice to the donors
- Projects with funding agreement due upon signature
- Amounts due on PCA (Project Clearing Account) projects based on quarterly PDR (Project Delivery Report) upload
- Member States’ assessed contributions
Facilitate and analyze received funds for:
- Projects under US Government Payment Management System (PMS-drawdowns)
- Projects with no issued payment request or invoice
- Partial receipts of accrued revenue
- Monitor timely clearing of Down Payment from Customers and unallocated receipts. Follow-up Offices on the project code and/or coordinate with Project ID and PIU (Project Information Unit) on a timely basis.
Facilitate and analyze request on following; and record adjustment appropriately:
- Return of excess funds and interest
- Project fund transfers
- Adjustment to receivables
- General ledger adjustment for foreign currency differences and bank charges
- Other bookings for sale of publication and project opening balance
Respond to queries and investigate issues raised by Offices, HQ and other departments/units including but not limited to:
- Revenue policies and procedures
- Accounts receivable and revenue balances
- Revenue entries
- Employ internal controls relating to propriety of revenue, receivables and other related accounts. Recommend/adopt improvements as needed.
- Manage and monitor the Revenue mailbox and FinCoorP CAS-Revenue tickets for payment request / invoice issued to donors, incoming funds, and other requests from HQ and Offices worldwide.
Monitoring of Accounts Receivable
- Generate monthly AR aging report and prepare AR follow-up monitoring sheet.
- Coordinate and follow up with Project Managers and Finance contacts on long outstanding AR and update status in the monitoring sheet.
- Investigate any high risks receivables relating to deficit and ineligible costs and coordinate with Finance and Accounting Division (FAD).
- Monitor and clear all the customer accounts on a timely basis.
Claims Processing
- Assist in the Travel Expense Claims and Tax advance/reimbursement.
Financial Reporting
- Assist in FMR and other reports preparation.
- Assist in cleaning up Asset Master records.
- Assist in reconciling Global Stocks Physical Inventory Count versus PRISM balance.
Others
- Provide surge support to other MFS units, (e.g. RAS, MBS, MTS etc.)
- Resolve the long un-resolved discrepancies identified in the various reviews.
- Support during audits (internal and external) on preparation of schedules and help resolve queries on revenue and accounts receivable areas.
- Prepare the business specifications/requirements; and perform testing procedures during development stage for automation of financial reports and procedures in PRISM in view of streamlining the business process related to revenue and accounts receivables.
- Making recommendations to FAD, Regional Accounting Support and / or Regional and Country Offices on both procedural and policy improvements and efficiencies in accounting and finance area with a view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
- Provide accounting support to Pension Administration team with the monthly upload of UNJSPF accounts.
- Assist in review and reconciliation for UNJSPF Year-end audit.
- Conduct mid-month and month-end bank reconciliations of HQ bank accounts to ensure that bank ledger balance agrees with bank balances. Coordinate reconciling items to Manila and Geneva Treasury and ensures validity of deposit in transits and outstanding disbursements reported for the month.
- Perform other accounting functions as may be required.
Education
- University degree in Finance, Accounting or a related field from an accredited academic institution, with three (3) years of relevant professional experience in Accounting or Finance; or,
- Completed High School degree from an accredited academic institution, with five (5) years of relevant professional experience.
- Must be a Certified Public Accountant (CPA) or its equivalent.
Experience
- Experience in the field of Finance and Accounting
- Experience of Oracle (ERP) is an advantage.
- Sound knowledge of accounting system and/or SAP plus generally accepted accounting principles and internal controls.
- Computer literacy including proficiency in MS Office applications.
- Good analytical and problem-solving skills.
- Experience in audit an advantage.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 21 Sep 2023. VN Number and Position Title (DR 033/2023 – Finance Assistant (Financial Reporting)) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.