Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the BT Officer (Data Migration Execution & Testing) and the direct supervision of the National Admin and Finance Officer, the incumbent will provide HR and administration support to the BT – Resources Management team.
Under the overall supervision of the BT Officer (Data Migration Execution & Testing) and the direct supervision of the National Admin and Finance Officer, the incumbent will provide HR and administration support to the BT – Resources Management team.
Under the overall supervision of the BT Officer (Data Migration Execution & Testing) and the direct supervision of the National Admin and Finance Officer, the successful candidate will provide HR and administration support to the BT – Resources Management team
Core Functions / Responsibilities
- Support the BT events by coordinating with stakeholders including but not limited to requirements discussion, ocular inspections, asset checking, sending out meeting invites, buying of materials / items, seating set-up, timeline development and on-site coordination.
- Ensure that all materials needed for the events are complete and set-up properly.
- Schedule security briefings to travellers in Manila.
- Booking of conference rooms / workstations.
- Assist travelers in terms of visa requirements, accommodation, transportation, badges / access cards as necessary.
- Assist in collection of assets such as laptops, headsets, etc. for outgoing staffs.
- Assist new hires by providing the necessary assets, workstation, etc.
- Email creation for consultants / Third party contractors.
- Perform a wide range of administrative tasks including preparing and/or processing administrative requests/documents (HR / Procurement / Finance).
- Updating of staff list file and creation of monthly staff report.
- Perform any other additional tasks that may be assigned by the supervisor.
Education
University degree in Business Administration, or a related field from an accredited academic institution; or,
Completed High School Degree from an accredited academic institution, with one (1) year of relevant professional experience
Experience
- Proficient in Microsoft Office applications e.g. One Drive, MS Teams, Word, Excel, PowerPoint, Outlook Ability to organize electronic files/paperwork in a methodical way.
- Discreet, details and clients- oriented, patient and willingness to learn new things.
- Prior experience working for international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting in the area of administrative/executive support is an advantage.
- Proficient in Microsoft Office applications e.g. One Drive, MS Teams, Word, Excel, PowerPoint, Outlook.
- Ability to organize electronic files/paperwork in a methodical way.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 22 Aug 2024. VN Number and Position Title (DR 024-025/2024 – Resources Management Assistant) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
FEES
IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.