Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Chief, Manila Human Resources Operations, and the direct supervision of the National Payroll Officer, the successful candidate will be responsible for the timely and accurate global processing of the payroll for the International and/or National staff members worldwide including non-staff members (Consultants and Interns) wherever applicable.
Core Functions / Responsibilities
- Responsible for processing the regular monthly and/or off-cycle payroll and entitlements such as settling-in-grants, advances, termination emoluments, etc.
- He/she will be accountable for the compliance with relevant internal controls. Periodically evaluates sufficiency of internal controls and recommends improvements as necessary.
- Ensure strict compliance to payroll schedule and relevant rules and regulations.
- Review and reconcile payroll accounting files and other payroll reports before endorsement to National Payroll Officer and before submissions to offices and other stakeholders.
- Validate back-end foundation data in the system to ensure correctness of calculations of salaries and entitlements and take corrective measures as necessary.
- Check monthly statistical reports and other ad-hoc payroll reports. Works with the National Payroll Officer to establish and design other reports necessary for administrative and management purposes.
- Ensure accuracy and validity of input calculations/coding to ensure that such entries are in line with staff and financial rules and/or other administrative issuances.
- Monitor reconciliation of staff members accounts monthly or periodically to clear open items related to entitlements; follow up with the staff members to ensure prompt recovery of any amounts due to the organization.
- Work closely with colleagues in the unit to promptly address queries, concerns, and issues related to staff salary.
- Take action from planned, unexpected or exceptional changes in relevant policies which alter the usual business processes. Propose actions and changes to supervisor as required.
- Develop tools/matrix to automate and facilitate the work of the unit.
- Work closely with OSU and ITC on business requirements for system development or enhancement.
- Work with the Manila Financial Services (MFS), Accounting Department (ACO), Budget, Mission Finance, Internal and External Auditors, Resource Management Officers (RMOs) concerning accounting issues, payroll reporting and documentation.
- Stay abreast of changes in human resources policies as they relate to benefits and allowances.
- Perform other related duties as required.
Education
- Completed university degree in Finance, Accounting, or a related field from an accredited academic institution with 5 years of relevant work experience; or,
- Completed High School degree from an accredited academic institution, with 7 years of relevant professional experience.
- Certification as a Certified Public Accountant (CPA) an advantage.
Experience
- Experience in corporate payroll operations with knowledge of banking and accounting systems, generally accepted accounting principles, business risk controls.
- Knowledge of IOM financial policies and staff rules and regulations, an advantage.
- Experience with SAP/Oracle HR and payroll system and applications, an advantage.
- High level of computer literacy.
- Thorough working knowledge of payroll systems and procedures, salary calculations and accounting made through payroll systems.
- Adaptation/knowledge in ERP environment an advantage.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.