Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general and direct supervision of Senior Resources Management Assistant, and overall supervision of National Resources Management Officer (Manila Financial Services - Emergency Support unit), the successful candidate will be accountable and responsible for providing resources management services related to Country Offices in emergency or missions in need, on budgetary, reporting and other related resources management areas in support of and in close coordination with the Department of Finance and Administrative Management – Emergency Support Unit (DFM ESU).
Core Functions / Responsibilities
EMERGENCY OPERATIONS SUPPORT
- In coordination with DFM ESU, provide resources management support to Country Offices in specified emergencies including assistance on the following:
- Analyze variance between budget and actual expenditure of specified emergency projects.
- Perform quality assurance in monitoring the financial management for the projects and assist with the preparation of donor financial reports in accordance with IOM regulation and established procedures.
- Coordinate with relevant service units under Manila Administrative Centre (MAC) for timely support in accordance with Emergency SOPs and guidelines.
- Follow up on current ongoing issues related to resources management and other support as needed.
- Provide resources management support not limited to, Treasury, finance, human resource management, procurement, financial management, monitoring and reporting, and budgeting.
- Provide support on the development, activation, financial monitoring and reporting of specified emergency projects.
- Provide general administrative support related to the preparation of budget and donor reporting packages, and ensuring timely submission of reports.
- Assist in the upload of budgets into the system (PRIMA and PRISM).
- Provide support to Country Offices in emergencies undergoing project audits.
- Support the external reporting of funds received against IOM Regional Humanitarian Response (e.g. OCHA Financial Tracking System).
- Assist DFM ESU in the transition of projects upon L3 Declaration and Deactivation and ensure correct project set-up in PRIMA and PRISM.
- Update PRISM Focal Persons for L3 business areas for both L3 Declaration and Deactivation.
- Undertake official duty travels to provide resources management support to the Country Offices as requested.
MANAGE PROJECT FINANCIAL MONITORING AND REPORTING – HQ DOE
- Support finance monitoring of HQ DOE Projects.
- Project financial closure in internal systems: PRISM and PRIMA.
- Support donor financial reporting.
OTHER
- Prepare regular and ad hoc reports for DFM ESU.
- Perform such other duties as may be assigned.
Education
- University degree in Accounting, Business Administration, Finance or a related field from an accredited academic institution, with three years of relevant professional experience; or
- Completed High School degree from an accredited academic institution, with five years of relevant professional experience.
- Preferably a Certified Public Accountant (CPA) or Certified Management Accountant (CMA) or its equivalent.
Experience
- Experience preferably in project monitoring and tracking, administrative and finance functions.
- Experience in audit an advantage.
- Excellent organization and analytical skills, attention to details, and ability to work with minimum supervision.
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, business risk controls, and audit/review procedures.
- Proficiency in MS Office and Web-based applications.
- Excellent communication, interpersonal and writing skills.
- Sound knowledge of financial rules and regulations.
- Sound knowledge of International Public Sector Accounting Standards (IPSAS).
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 8 March 2023. VN Number and Position Title (DR 007/2023 – Resources Management Assistant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted and an offer will be made following the confirmation of funding.