Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of Chief, Manila Financial Services, the direct supervision of the IDFProject Monitoring and Finance Officer in Manila, and the functional supervision of the IOM Development Fund Administrator in IOM Headquarters, Geneva, the successful candidate will provide support in the day to day operations and maintenance of the IOM Development Fund systems.
Core Functions / Responsibilities
- Ensure consistency of IOM Development Fund project data and records in the new system - Project Information and Management Application (PRIMA) and coordinate any issues with the PRIMA technical team.
- Assist in providing timely project status updates, accurate data entry for new projects in the monitoring tool and database system and filing of project correspondence and documents in the project file folders.
- Assist in the preparation of various basic statistical reports from the database systems, including Report on pending reports per regional office.
- Prepare, coordinate and send out communication (note verbales, summaries) in coordination with Missions and IOM Departments for newly approved IOM Development Fund projects.
- Generate basic financial data from PRISM (SAP), monitor IOM staff cost charges/projectization on all IDF active projects, and coordinate with mission’s finance staff for cost validation and recoding.
- Coordinate with the IOM web focal point to upload documents and information on the IOM Development Fund website.
- Upload outputs (manuals, publications etc.) on Intranet Fund page and manage Publications section of IOM Development Fund website.
- Assist in the monitoring and follow up of the Results Monitoring Plan.
- Monitor ex-post project evaluations of IOM Development Fund projects, establish WBS codes, process evaluation budget entries, and upload completed project evaluation reports in Outlook. Ex-post project folder and PRIMA.
- Assist and provide initial review and analysis of donor financial reports submitted my Mission on PRIMA, BNP of approved revised project budget, and ex-post evaluation cost charges.
- Coordinate with relevant units and IOM Missions as needed - project information updates and follow up on overdue reports.
- Perform such other duties as may be assigned.
Education
- University degree in Business Administration, Accounting, Financial Management or a related field from an accredited academic institution; with two years of relevant professional experience in database management, project monitoring and tracking, or administrative and finance;
- Completed High School degree from an accredited academic institution, with four years of
relevant professional experience.
Experience
- Professional experience in database management, project monitoring and tracking, or administrative and finance.
- Knowledge in accounting software/ERP; knowledge of SAP an advantage.
- Proficient in MS Office applications.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.