Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Resource Management (RM) - MAC HR Support MAC HR Support (Local) Unit provides human resources assistance to all national staff members within the Manila Administrative Centre (MAC), Philippines. These services include but are not limited to recruitment and selection of staff and non-staff, contracts management, personnel action preparation, benefits and entitlements processing, attendance and timekeeping, performance management, staff development and HR policy implementation in coordination with the Human Resources Advisory Services in Panama and Human Resources Management in Geneva, Switzerland.
The Jr. HR Assistant will provide general HR and admin assistance to RM- MAC HR Support unit. Specifically, the successful candidate will assist with the following functions:
Core Functions / Responsibilities
- Provide general recruitment assistance including but not limited to the following:
- Assist in sending out interview and exam invites to the longlisted and shortlisted candidates
- Assist in sorting applications in the mailbox
- Assist with the posting of job advertisement in various platforms
- Provide assistance in the sourcing and recruitment of interns
- Draft intern’s Certificate of Completion
- Assist with the HR data management through scanning, labelling and e-filing of documents.
- Assist in MAC HR organized events.
- Assist in the preparation and update of any HR related reports, as deemed necessary.
- Perform other tasks as may be assigned by the supervisor.
Education
- Completed university degree in BS Psychology, Business Administration or any related field from an accredited academic institution.
- HR Diploma or Certification, an advantage.
Experience
- Experience in office administration work.
- Work experience in international/multi-cultural and/or UN system, an advantage.
- Demonstrated ability to communicate clearly and effectively with clients;
- High level of computer literacy usage of office MS Office applications (MS Word, Excel, Power Point, Visio etc.).
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.